Contracts Administrator (Grants and Contracts Office)

Contracts Administrator

The Urban Institute's Grants and Contracts Office (GCO) is seeking a Contracts Administrator to join our team. Our office's principal duties include providing compliance support over the entire award life cycle, from proposal review to negotiating contracts, grants and subcontracts to award closeout in support of research primarily funded by private foundations, and federal, state, and local governments. We provide management and oversight of Urban's award portfolio to mitigate risk; ensure compliance with Urban policies and procedures and funder requirements; and support best practices in award management.

The successful candidate will :

• Possess a Bachelor's Degree and 2-4 years of progressive experience in awards management, subcontracting / procurement, and / or proposal development. Hands-on experience with and knowledge of US Federal requirements required (FAR, CFR / Uniform Guidance); experience with foundation funding strongly preferred.
• Demonstrate knowledge of common contract instruments, including Cost Reimbursement, Fixed, Price, Time and Materials, and Indefinite Delivery types.
• Display familiarity with proposal and award budgets, basic cost / price analysis, and reviewing supporting documentation.
• Exhibit proven negotiation skills, including the ability to make sound decisions and apply creative problem-solving capabilities.
• Possess strong communication skills, both written and verbal, and an ability to translate complex requirements into simple terms.
• Thrive working in a fast-paced, rapidly changing environment that requires flexibility and adaptability.
• Demonstrate exemplary organizational and analytical skills while balancing multiple priorities.
• Utilize diplomatic skills and demonstrate strong professional judgement, including ability to effectively manage varied internal and external relationships, and maintain organizational confidentiality.
• Demonstrate a growth mindset, willingness to continuously learn, and openness to feedback.
• Exercise strong computer skills; capable use of MS Office, particularly Excel and Word; experience with JAMISPrime and Salesforce, as well as with various funder databases a plus.

Applications must include all of the following :

The recruitment process for the selected candidates is as follows :

No matter your role with Urban, you will contribute to meaningful work that makes a difference for people and communities across the country. We are committed to working in a manner defined by our mission and values.

Urban's greatest asset is our people.

The target salary range for this position is Min $74,050 - Mid $90,725- Max $107,400. Salary offered is commensurate with experience and considers internal comparisons. Salaries are just one component of Urban Institute's total compensation package. Urban is committed to supporting our staff's physical, emotional, and financial well-being through a robust benefits package for yourself, eligible dependents, and domestic partners. It includes generous paid time off, including nine federal holidays, medical (including prescription), dental and vision insurance, and transit benefits. Urban is unique in that we offer 403(b) retirement plan participation immediately after you're hired and a generous employer contribution after six months of service and 500 hours, with immediate vesting. You'll also have access to a health advocate, personal finance coaching, an Employee Assistance Program, and educational assistance for undergraduate and graduate degree programs.

The Urban Institute has formally recognized the Urban Institute Employees' Union, which is part of the Nonprofit Professional Employees Union (NPEU). Urban management and the Union work together in good faith and are motivated by a shared commitment to this institution. This position is included in the Union-represented collective bargaining unit, and specific employment terms and conditions are subject to collective bargaining negotiations.

The Urban Institute is an equal opportunity employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender or gender identity, age, marital status, personal appearance, sexual orientation, veteran status, pregnancy or family responsibilities, matriculation, disability, political affiliation, or any other protected status under applicable law.

We are committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and / or mental disabilities. If you have a physical and / or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position, please contact Human Resources at humanresources@urban.org.