Entry-Level Contract Administrator

Job Description

Job Description

Entry-Level Contract Administrator

Location : Beaverton, OR

Pay : $17–$19 / hour, Depending on Experience

About Pacific Office Automation

Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Since 1976, we’ve grown to more than 30 branches across ten western states, including Oregon, Washington, California, Arizona, New Mexico, Nevada, Utah, Idaho, Colorado, and Texas. With over four decades of success in office equipment and technology sales and service, we’ve built strong partnerships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more.

At POA, we offer growth opportunities, excellent benefits, and a team of passionate coworkers who are invested in your success. We’re committed to being a long-term employer by equipping employees with the training and certifications they need to thrive in a fast-evolving tech environment. We believe every voice should be heard—regardless of tenure or title.

Position Overview

Are you a detail-oriented, motivated individual looking for a stable role in a fast-paced environment? Do you enjoy solving problems and staying organized? If so, we’d love to meet you.

Our Beaverton, OR office is seeking an Entry-Level Contract Administrator to support our growing sales operations.

Key Responsibilities

Process and invoice customer contracts accurately and on time

Provide general administrative and sales support, including spreadsheet maintenance

Respond to incoming phone calls with professionalism and excellent customer service

Analyze contract terms and ensure correct billing and collection

Track customer payments, deadlines, and contract statuses

Maintain detailed and organized records and documentation

Prepare regular reports on contract activity and outstanding items

Manage multiple projects simultaneously in a fast-paced environment

Collaborate with cross-functional teams to resolve billing discrepancies and ensure customer satisfaction

Qualifications

Strong attention to detail and organizational skills

Proficiency in Microsoft Excel and Word

Clear, professional phone communication and interpersonal skills

Ability to multitask and manage competing priorities with accuracy

Problem-solving mindset with strong analytical skills

Ability to work independently and as part of a team

Preferred (Not Required)

Associate degree preferred

Previous experience in billing, contracts, or administrative roles is a plus—we’re happy to train the right person

Benefits

Opportunities for advancement and leadership development

Collaborative, team-oriented environment

Medical, dental, vision, and life insurance plans

401(k) with company match

Paid time off, vacation, and sick leave

FSA / HSA programs

Company-sponsored events, team retreats, and year-end celebrations

Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal opportunity employer. We welcome applicants from all backgrounds and ensure all qualified individuals receive consideration for employment regardless of race, color, national origin, gender, gender identity or expression, age, religion, veteran status, or any other protected characteristic. We believe that diversity drives innovation and strengthens our workplace.

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