Executive Assistant - Enterprise Data & Technology

Acadia Pharmaceuticals Administrative Role

Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinson's disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimer's disease psychosis and Lewy body dementia psychosis, along with earlier-stage programs that address other underserved patient needs. At Acadia, we're here to be their difference.

Position Summary

Serves as a strategic partner to C-suite and senior executive leadership by delivering high-level administrative support that enables operational efficiency and executive effectiveness. Exercises sound judgment and autonomy in managing complex, confidential matters and navigating dynamic priorities. Maintains critical records and communications with discretion, ensuring alignment with organizational goals and executive priorities. Is seen as a leader of technology use in supporting administrative responsibilities, including the use of GenAI and other technologies to optimize work products.

Primary Responsibilities

• Manages the delivery of high-impact administrative support for executive leadership, managing complex priorities with agility and precision.
• Manages highly confidential business and personnel matters with discretion and sound judgment, serving as a trusted liaison between executives and internal / external stakeholders.
• Optimizes executive time and engagement by managing calendars, coordinating strategic meetings and conferences, and arranging travel aligned with business priorities.
• Analyzes and creates information from diverse sources to independently prepare executive-level materials, including Board of Directors presentations, strategic reports, and critical communications that influence organizational decision-making.
• Maintains and supports strategic calendars of events, including investor and scientific conferences, high-priority meetings, and company-wide initiatives. Partners with cross-functional teams to support event logistics and execution.
• Manages and coordinates logistics for functional on / off-site meetings, keeping all parties informed.
• Manages sensitive, high-level communications across internal departments and external partners, reinforcing executive presence and organizational reputation.
• Manages expense reconciliation and reporting through Concur and other systems, ensuring accuracy and compliance.
• Provides backup coverage for administrative colleagues and front desk receptionists during peak periods or absences to ensure continuity of operations.
• Collaborates with internal departments to facilitate the creation and management of contracts, statements of work, purchase orders, and service agreements that support departmental goals.
• Drives cross-functional initiatives and project support, educates and shares best practices on the use of GenAI / leading technologies, and fosters collaboration among administrative professionals to enhance organizational effectiveness.
• Performs other duties as assigned.

Education / Experience / Skills

Physical Requirements

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment and independently from remote locations. Employee must occasionally lift and / or move up to 20 pounds. Ability to travel independently overnight and work after hours if required by travel schedule or business needs.

Compensation and Benefits

In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location.

Salary Range $90,000$100,000 USD

What we offer US-based Employees :

EEO Statement

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company, and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We strongly encourage you to apply, especially if the reason you are the best candidate isn't exactly what we describe here. It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law. As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia's career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at talentacquisition@acadia-pharm.com or 858-261-2923. Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodations given if hired. A new request will need to be submitted for any ADA accommodations after starting employment.

Notice to Search Firms / Third-Party Recruitment Agencies (Recruiters)

The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. ("Acadia"). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in the absence of an executed search agreement will not obligate Acadia in any way with respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.

ACADIA is an Equal Employment Opportunity / Affirmative Action Employer : Minority / Female / Disability / Veterans / Sexual Orientation and Gender Identity