Executive Assistant to the Dean

About the Opportunity

The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Deans calendar and commitments overseeing office operations and staff support and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty staff students alumni and visitors.

This position requires professionalism discretion sound judgment and the ability to manage multiple priorities in a dynamic complex environment. The EA demonstrates strong attention to detail effective time management and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs adapts effectively to change and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law.

Qualifications

Bachelors degree with a minimum of 5 years of related work experience preferably in a higher education setting and supporting upper management.

Exceptional organizational skills and attention to detail with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism.

Strong communication and interpersonal skills with the ability to maintain confidentiality understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills.

Demonstrated ability to take initiative and provide consistent follow-through on tasks independently.

Experience managing complex calendars preferably in a national and / or global setting.

Demonstrated computer literacy including advanced proficiency with Microsoft Office Suite (Word Outlook et al.) Expertise with program management tools preferred.

Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills exhibiting good judgement and discretion at all times.

Responsibilities & Accountabilities

Executive Support (40%)

Assess and prioritize incoming requests using sound judgment to determine the appropriate response referral or action aligned with the Deans style and University policies.

Design and produce complex documents reports presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence .

Manage and coordinate the Deans calendar using independent judgment to prioritize requests and resolve conflicts.

Coordinate and manage the Deans executives domestic and international travel arrangements including itineraries accommodations and transportation and process related expenses and expense reports

Office & Operations Management (40%)

Oversee daily operations and front-desk reception for the Office of the Dean including mail distribution access management and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution.

Ensure the Office of the Dean and its conference room remain clean organized and presentable for visitors meetings and events and manage conference room reservations set-up and logistics.

Supervise train and schedule student workers and front-desk staff fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks.

Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves

Projects & Events (10%)

Execute meetings r eceptions retreats and other events sponsored or supported by the Office of the Dean including research and data gathering as needed.

Ensure projects and initiatives are executed accurately on time and with appropriate follow-through.

Communication & Relationship Management (10%)

Serve as the primary point of contact for the Office of the Dean responding to and directing inquiries managing sensitive communications and ensuring correspondence is handled promptly and accurately.

Build and maintain positive working relationships with faculty staff students alumni donors University leadership and external constituents reflecting the professionalism and values of the School of Law in all interactions.

Coordinate the flow of information between the Dean and key stakeholders ensuring messages are communicated clearly issues are addressed or elevated appropriately and follow-up actions are completed in a timely manner.

Documents to Submit :

Please submit a resume cover letter and a list of 3 references in a single PDF file.

Northeastern University will not provide H-1B TN O-1 E-3 or any other type of employment visa sponsorship for the successful applicant to this position now or in the future. Furthermore the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern Universitys sponsorship for a visa.

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical vision dental paid time off tuition assistance wellness & life retirement- as well as commuting & transportation. Visit for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law.

Compensation Grade / Pay Type :

108S

Expected Hiring Range :

$59425.00 - $83935.00

With the pay range(s) shown above the starting salary will depend on several factors which may include your education experience location knowledge and expertise and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Required Experience :

IC

Key Skills

Fiscal Management,Teacher Coaching,Classroom Management,Classroom Experience,Education Administration,Strategic Planning,Teaching,Curriculum Development,Administrative Experience,Cordova,Leadership Experience,Program Development

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 59425 - 83935