Timekeeper

Clerical Associate - 10251

Must be permanent in the title or reachable on the Clerical Associate civil service list. Under supervision and in accordance with NYC rules and regulations, responsibilities include, but are not limited to : Monitor weekly timesheets in CityTime (CT), create, submit and approve final timesheets and leave requests for employees who are out on leave or separating from City services. Monitor leave balances in the Payroll Management System (PMS) and CityTime (CT), review daily PMS reports for accuracy. Review pending pay details on the 161 report and advise payroll on the approval status. Review Citywide Human Resources Management System (CHRMS) reports daily. Make the necessary data corrections in PMS / CityTime. Prepare manual leave adjustments in CT. Prepare documents to request supplementary payroll (when required). Approve leave request requiring documentation in CityTime for active employees. Enter late submitted paperwork into CityTime for employees. File all timekeeping records including but not limited to all medical documentation, jury duty, civil service exam, etc. Review checks that were placed on hold due to non-approved final CT timesheets. Review timesheets not approved by their assigned divisions. Assist employees with timekeeping inquiries. Assist with special projects as assigned.

Minimum Qualifications

Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

PMS, CityTime, timekeeping and / or payroll experience necessary. Candidates should be detail-orientated and have excellent analytical, math, communication, and organizational skills. Knowledge of software such as Microsoft Word, Excel, Outlook, and Access is necessary.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.