Senior Facilities Coordinator

JLL Empowers You To Shape A Brighter Way

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What This Job Involves

This role serves as the primary operational interface between clients, vendors, and facility operations, managing daily building functions while supporting financial, procurement, and project coordination activities. You'll oversee facility maintenance operations, coordinate with multiple stakeholders, manage vendor relationships, and ensure smooth day-to-day operations including emergency response, space planning, event coordination, and comprehensive administrative support across all facility management functions.

Your Day-to-Day Tasks Will Include :

• Conduct morning facility checks and serve as primary point of contact for clients, visitors, and building landlord communications
• Execute financial processes including purchase order creation, goods receipt, invoice processing, and vendor registration in JDE and client systems
• Manage vendor contracts and coordinate maintenance / service delivery with M&E contractors to ensure quality work practices and compliance
• Plan and oversee mechanical, electrical, and plumbing operations while providing emergency call support and on-site attendance as required
• Coordinate space planning, occupancy reporting, badge access management, and quarterly physical occupancy counts for corporate real estate
• Organize events including festive celebrations, birthday parties, and space setup coordination with catering vendors and decoration procurement
• Support procurement activities including cleanroom supplies, office materials, and employee benefit items while maintaining comprehensive tracking systems

Physical Demands And Work Environment :

Required Qualifications :

Preferred Qualifications :

Estimated compensation for this position : 68,000.00 85,000.00 USD per year. This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location : On-site New York, NY

Job Tags : Hiring

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.