Administrative Assistant

Administrative Assistant, Recycling

What if you were given the opportunity and responsibility to make a difference? At International Paper, you control your destiny. We offer challenging assignments and total rewards in countries around the world. When we say infinite possibilities, we mean it. Apply now and join a community that improves people's lives, the planet and our company's performance by transforming renewable resources into products people depend on every day. Position Title : Administrative Assistant, Recycling Pay Rate : $48,300 - $64,400 Multiple factors, including individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range. Category / Shift : Salaried Full-Time Physical Location : 6400 Poplar Avenue Memphis, TN

The Job You Will Perform :

Provide a variety of administrative and staff support services to the Recycling VP and members of the Recycling Lead Team.

Must be highly self-motivated and possess the ability to prioritize and meet strict deadlines.

Maintains calendars, including coordinating meetings and appointments for VP.

Compiles and manages Outlook email system including prioritization of incoming messages and addressing urgent matters.

Maintain and update documents such as, plant system directories, global email distribution lists etc.

Manage activities for team meetings and trainings including; maintaining supplies, managing the scheduling calendar, arranging travel to and from the facility, arranging hotels, meals and other activities as needed.

Manage document library activities for the teams SharePoint sites.

Manage, screen and prioritize actions resulting from incoming and communications and inquiries.

Assist with executive travel arrangements and expense reporting

Processes and Creates Purchase Orders

Maintain department files and supplies, managing the Business Record Retention Process

Coordinates Docusign for critical business documents as needed

The Qualifications, Skills and Knowledge You Will Bring :

Microsoft Office 360 capabilities Action Oriented, Customer Focus, Interpersonal Savvy, Manages Ambiguity, Optimizes Work Processes, and Communicates Effectively

The Benefits You Will Enjoy :

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets.

The Impact You Will Make :

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you'll see why our team members say they're Proud to be IP.

The Culture You Will Experience :

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join :

International Paper (NYSE : IP) is the global leader in sustainable packaging solutions. With company headquarters in Memphis, Tennessee, USA, and EMEA (Europe, Middle East and Africa) headquarters in London, UK, we employ more than 65,000 team members and serve customers around the world with operations in more than 30 countries. Together with our customers, we make the world safer and more productive, one sustainable packaging solution at a time. Net sales for 2024 were $18.6 billion. In 2025, International Paper acquired DS Smith creating an industry leader focused on the attractive and growing North American and EMEA regions. Additional information can be found by visiting internationalpaper.com International Paper is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.