Office Manager

Job Description

Job Description

We are looking for a skilled Office Manager to oversee administrative and financial operations in a dynamic and fast-paced environment. This long-term contract position is based in Cleveland, Ohio, and requires a hands-on individual with strong organizational and bookkeeping expertise. The role offers the opportunity to make independent decisions and manage critical processes, ensuring the smooth functioning of day-to-day office activities.

Responsibilities :

• Handle full-charge bookkeeping tasks, including accounts payable, accounts receivable, month-end close, financial reporting, and weekly payroll for a team of 14 employees.
• Manage HR responsibilities such as employee benefits enrollment, onboarding processes, and 401K administration.
• Ensure the office operates efficiently by maintaining supplies, organizing paperwork, and overseeing filing systems.
• Use Sage 50 and Excel for accurate data management, applying formulas and performing basic data entry.
• Collaborate with internal teams to address operational needs and provide administrative support.
• Make independent decisions to resolve issues and improve workflows in a large auto repair shop setting.
• Assist with receptionist duties, including greeting visitors and handling phone calls.
• Monitor and order office supplies to ensure uninterrupted operations.
• Prepare accurate and timely financial reports to support organizational goals.
• Uphold compliance with company policies and procedures in all administrative functions.
• Minimum of 3 years of experience in office management or administrative roles.
• Proficiency in Sage 50 and basic Excel functions, including formulas and data entry.
• Demonstrated ability to independently manage tasks and make critical decisions.
• Comfortable working in an automotive repair shop environment with high levels of activity.
• Strong organizational skills with expertise in handling paperwork and filing systems.
• Knowledge of full-charge bookkeeping processes, including payroll and financial reporting.
• Familiarity with HR procedures such as benefits enrollment and onboarding.
• Excellent communication and interpersonal skills for interacting with staff and visitors.