Front Office Manager

Office Manager

Primary Function :

Provides support to the executive management team in office administrative and general service matters.

Location : Boston, Charlestown Office (on site)- No hybrid position.

Reports to : HR Manager

Activities and Responsibilities :

Manage day-to-day administrative operations and supplies, as well as administer invoices, spreadsheets, Coordinate travel and travel-related activities

Maintain Amex and other expense reports.

Support company housing (apartment and hotel) arrangements for staff personnel. This includes assisting with residential leasing, scheduling related maintenance needs, Internet contracts, utilities, etc..

Create and maintain a document filing system for executive Management in electronic and physical format.

Maintain proper office supplies services for office equipment.

Maintain Kitchen Supply and organization of the common office area.

Primary contact for external inquiries, supplies, vendors and distribution of USPS and FedEx mail.

Support as needed with preparation of required documentation for RFQs preparations and Project submittals (resumes, forms, etc.).

Support preparation of immigration documents, maintain tracking of the immigration file with all information and expiration date

Contribute with planning and logistics of external program meetings and conferences, seminars, and various events (e.g. agenda materials preparation, point of contact, etc.)

Assist with ordering Company merchandise.

Other general duties and responsibilities may be assigned.

SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE :

Educational, competency, and experience requirements include :

Technical diploma with a minimum of 5 years' experience working in a role with a strong service orientation.

MS Office proficiency with proficient level skills- particularly in Excel, Word and power point

Detail- orientated, adaptable, flexible with ability to prioritize.

Ability to handle confidential and sensitive information with discretion.

Exceptional interpersonal skills and professionalism with the ability to influence and build working relations among a diverse workforce.

Available for travel assistance as needed.

what we offer :

Working in At TREVIICOS we give you a foundation that will anchor your career and provide fulfillment in the highly specialized field of ground engineering.

You will Enjoy a dynamic environment with growth opportunities within an international group.

We provide Exceptional Medical, Dental, Vision insurances

We provide 401k Plan with employer match

Note : We don't offer visa sponsorship, the ideal candidate mut be legally authorized to work un the USA and not requesting in the future any visa sponsorship

Note2 : This role is part of an in-house recruitment process. We do not require any headhunter or agency support. Please do not send candidate profiles, as they will not be considered.

TREVIICOS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, ancestry, religion or veteran status, or any other status protected under applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.