Supervisor Accounts Payable

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Job Summary

Supervisor, Accounts Payable is primarily responsible for overseeing the accounts payable functions and ensuring payments are processed in accordance with policies and procedures.

Reports to

Assistant Controller

Job Specific Responsibilities

Daily assignments may include but are not limited to :

1.Supervise Accounts Payable Clerks / Coordinators

2. Manager, and direct daily operations of accounts payable functions.

3. Verify proper processing of all invoices.

4. Prepare monthly accruals for UMC

5. Assist staff from other areas of accounting with questions or problems related to expenses.

6. Confer with vendors, purchasing, and receivables to reconcile differences between purchase orders and invoices.

7. Oversee processing of weekly check run for employee reimbursements or patient refund payments.

8. Resolve any AP problems, offering discounts within the terms.

9. Enter and maintain vendor 1099 information and process 1099’s each year.

10. Identify inefficiencies in current accounts payable workflows and recommend actionable improvements.

11. Identify inefficiencies in current accounts payable workflows and recommend actionable improvements.

12. Collaborate with the Assistant Controller and other accounting leaders to streamline AP processes across UMC and UMCP.

13. Lead initiatives to enhance automation and system utilization within Workday, ensuring optimal performance and compliance.

14. Develop and document standardized procedures for invoice processing, vendor management, and payment cycles.

15. Monitor key performance indicators (KPIs) for AP operations and implement changes to improve accuracy, timeliness, and cost-effectiveness.

16. Train AP staff on updated processes and ensure consistent application across entities.

17. Serve as a liaison between AP and IT or system support teams to resolve system-related issues and implement upgrades.

18. All other related duties assigned under accounting responsibilities.

Education and Experience

• High School Diploma or GED
• At least 3 years of experience in accounting, accounts payable, or receivables.
• At least 1 year of demonstrated leadership leading people and / or processes.

Required Licensures / Certifications / Registrations

Knowledge, Skills and Abilities

Interaction with Other Departments and Other Relationships

Internal : Interacts with accountants, department directors, and senior level management within the hospital.

Physical Capabilities

Position requires prolonged periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and vision acuity required. Occasionally exerts a small amount of force to life, carry, push, pull, and move objects. Should be able to lift 10 lbs.

Environmental / Working Conditions

Work area is in an office environment, well lit, and subject to varying indoor temperatures.

Direct Reports

Accounts Payable Clerks for UMC and UMCP.

UMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.