Job Office Supervisor

Office Supervisor

Legrand has an exciting opportunity for an Office Supervisor to join the Data Center Power and Control Team in Reno, NV. The Office Supervisor will provide clerical and administrative support for the Executive team. This position will draft correspondence, schedule appointments, make meeting arrangements, prepare reports, manage service providers and contracts, contract tracking between business partners and legal, and provide exceptional customer service to answer questions and provide Company information to the general public, customers, visitors, and other interested parties. The Office Supervisor will oversee the receptionist and their duties, order necessary supplies, and ensure the smooth operation of the facility. This position ensures that all assigned duties are performed quickly, efficiently and according to the established departmental and company policies, procedures and goals.

What Will You Do?

• Oversee receptionist and the required duties including manning the front entry during working hours.
• Provide administrative support for the Executive Team. Prepare meeting materials. Attend meetings and provide documentation / meeting minutes.
• Screen phone calls and requests. Respond to requests on behalf of the Executive Team.
• In coordination with the department leaders, prepare presentation for the monthly Key Performance Metric meeting.
• Prepare weekly, monthly, and quarterly reports for Executive Team.
• Compile and maintain market and competition data for use by the Executive Team.
• As directed, prepare local, domestic, and international travel arrangements. Including air travel and hotel accommodations.
• Read and analyze incoming memos, submissions, and reports to determine proper handling and distribution of documents.
• File and retrieve corporate documents, records, and reports.
• Oversee all contracts and vendors to ensure smooth operation of the facility (i.e., landscaping, facility maintenance, janitorial, etc.)
• Liaison between department personnel and Legal for contract review, NDA, etc
• Responsible for File storage and organization of contracts for main facility.
• Negotiate purchase of office supplies and equipment and supervises receiving and shipping of necessary supplies.
• Issue appropriate purchase requisitions and negotiates contracts for maintenance of various equipment.
• Supervise maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
• Establishes and maintains vendor databases for all office products and services. Provide exceptional customer service to respond to routine questions and provide information in a timely manner.
• Use appropriate resources to determine answers to questions from customers or members of the public.
• Transmit information or documents to customers and management, using computer, mail, or facsimile machine.
• Coordinate food orders for meetings. Verify quantities needed, contact restaurant, place order, coordinate food delivery and take food to designated meeting room or area. Set up designated meeting room or area with utensils and beverages as needed.
• Coordinate local company functions including the summer picnic and holiday party.
• Contact vendors and schedule repairs for emergency issues with the building.
• Keep a current record of Executive Team schedules and availability.
• Respond to department voice mail messages and e-mail and coordinate follow up responses.
• Complete special projects as assigned.
• Perform other duties as assigned.

Qualifications

Education :

Experience :

Preferred Skills :

Desired Competencies :

Company Info

About Legrand

Legrand is the global specialist in electrical and digital building infrastructures. Our comprehensive offering of solutions for residential, commercial, and data center markets makes us a benchmark for customers worldwide. We harness technological and societal trends with lasting impacts on buildings with the purpose of improving life by transforming the spaces where people live, work, and meet with electrical and digital infrastructures and connected solutions that are simple, innovative, and sustainable. Legrand is a global, publicly traded company listed on the Euronext (Legrand SA EPA : LR).

About Legrand North and Central America

Legrand, North & Central America (LNCA) is a leader in the AV, Lighting & Controls, Electrical, and Data Center markets. LNCA offers comprehensive medical, dental, and vision coverage, as well as distinctive benefits like a high employer 401K match, paid time off (PTO) and holiday pay, short-term and long-term disability benefit plans, above-benchmark paid maternity and parental leave, bonus opportunities in accordance with the Company's incentive plans, paid time off to volunteer, and an active / growing Employee Resource Group network.

About Legrand's Data Center Power and Control Division

The industry-leading brands of Approved Networks, Ortronics, Raritan, Server Technology, and Starline empower Legrand's Data, Power & Control to produce innovative solutions for data centers, building networks, and facility infrastructures. Our division designs, manufactures, and markets world-class products for a more productive and sustainable future. The exceptional reliability of our technologies results from decades of proven performance and a dedication to research and development.