Part-Time Office Manager

Part-Time Office Manager (On-Site)

Location : Shreveport, LA

Company : Vintage Realty Company – Property Management Division

About Vintage Realty Company

Vintage Realty Company is a full-service real estate firm recognized for excellence in property management, leasing, development, and investment services. Headquartered in Shreveport, LA, Vintage is dedicated to providing quality, professionalism, and exceptional customer service across all divisions.

Within our Property Management Division, POP Executive Suites offers flexible, professional office environments designed to support business growth and collaboration. We take pride in creating spaces where our tenants and their businesses can thrive, supported by a team that values integrity, responsiveness, and community.

Position Overview

The Part-Time Office Manager plays a key role in ensuring smooth daily operations at POP Executive Suites. This position oversees front-office functions, supervises the Receptionist, manages tenant relations and billing, and coordinates vendor services.

The Office Manager serves as the on-site point of contact for tenants and provides front desk coverage during lunch breaks, PTO, and other absences. This is a part-time, on-site position requiring professionalism, organization, and excellent customer service.

Key Responsibilities

Front Office Operations & Oversight

Supervise, support, and schedule the Receptionist.

Maintain professional standards for tenant greetings, phone etiquette, mail handling, and guest check-ins.

Cover the front desk during lunch hours, vacations, and absences.

Ensure reception, conference rooms, and shared spaces are always organized and guest-ready.

Tenant Relations & Support

Serve as the main point of contact for tenant questions and service needs.

Coordinate conference room scheduling and enforce space-use guidelines.

Assist with new tenant onboarding, key distribution, and suite readiness.

Foster positive tenant relationships and support tenant retention.

Billing & Administrative Management

Oversee billing for additional services (copier, postage, conference rooms, telephone, etc.).

Submit accurate charges to accounting and assist with invoice inquiries.

Maintain office records, logs, and electronic files.

Vendor & Operations Coordination

Liaise with internet, phone, copier, janitorial, and other service providers.

Monitor supply levels and reorder as needed.

Troubleshoot basic office equipment issues and escalate to vendors when necessary.

Additional Duties

Manage building access (keys, fobs, after-hours permissions).

Provide light administrative support to management as needed.

Skills & Qualifications

Strong communication and customer service skills.

Highly organized, detail-oriented, and dependable.

Professional, polished front-office presence.

Experience in office administration, executive suites, hospitality, or property management preferred.

Comfortable with billing processes and office technology.

Proficient in Microsoft Office (Word, Excel, Outlook); experience with MRI, RealPage, or similar systems a plus.

Ability to work independently and handle multiple priorities.

Must have a valid driver's license

Must have a clean background

Schedule & Compensation

Part-time, on-site position (approx. 20–30 hours per week)

Must be available midday to cover front desk lunch hours.

Occasional flexibility for tenant events, tours, or vendor scheduling.

Competitive hourly rate, based on experience.

Join the Vintage Team

If you're a professional who enjoys a polished, service-oriented environment and takes pride in organization and customer care, we'd love to hear from you.

Apply today to join Vintage Realty Company's Property Management Division and help support the success of POP Executive Suites!