Administrative Assistant - Tampa

Administrative Assistant

Ardaman & Associates, Inc. is one of the largest geotechnical engineering and materials testing consulting firms in the Southeastern U.S. Over our history, we have worked on more than 150,000 projects throughout the Southeast, the U.S., and worldwide. This vast list of project experience includes services for virtually every type of public and private client associated with industrial, commercial and infrastructure projects.

Ardaman has the following opportunity available :

ADMINISTRATIVE ASSISTANT

We have an opening for a sharp and versatile Branch Administrative Assistant at our Tampa office. This role involves a variety of administrative duties, including client and project setup, preparing project billing, handling collections, processing receivables, payables, purchase orders (POs), and change orders (COs), updating project budgets, vendor setup, distributing reports, entering employee timesheets, assisting HR with employee paperwork, ordering office and safety supplies, and handling incoming and outgoing mail. Additional responsibilities include answering phones daily and occasionally editing and preparing engineering reports and proposals. The ideal candidate will have worked in an engineering firm and performed similar responsibilities.

Requirements :

• Preferably one year of experience with accounts receivables and payables.
• Billing experience preferred.
• Collections experience is a plus.
• Proficient in Microsoft Word, Excel, and Outlook.
• Accurate with the ability to meet billing deadlines and management objectives.
• Strong ability to build and maintain cooperative working relationships.
• Excellent customer service.
• Excellent verbal and written communication skills.
• Exceptional organizational skills with keen attention to detail.
• Excellent multi-tasking skills.
• Independent, self-starter.
• Strong analytical and problem-solving skills.
• Must be able to work at our office location during regular business hours.

We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.

We are an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Ardaman is a Drug Free Workplace.