Talent.com
Office Specialist
Office SpecialistNebraska Government • Omaha, NE, US
[error_messages.no_longer_accepting]
Office Specialist

Office Specialist

Nebraska Government • Omaha, NE, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Office Specialist (Open)

The Department of Health and Human Services is seeking a motivated individual to join our Children and Family Services (CFS) and fill the role of an Office Specialist. The successful candidate will be a self-starter, detail oriented, have a high personal standard of integrity, and share in our mission of Helping People Live Better Lives.

What We Offer :

  • 156% state-matched retirement contribution
  • 13 paid holidays
  • Generous leave benefits
  • Tuition reimbursement
  • Public Service Loan Forgiveness (PSLF)
  • 79% employer-paid health insurance
  • Dental and vision coverage
  • Employer-paid $20,000 life insurance
  • Career growth opportunities

Duties and Responsibilities :

  • Provide administrative and technical support to professional and supervisory staff within Child and Family Services, ensuring compliance with agency policies and procedures.
  • Prepare, maintain, and track case files, reports, correspondence, and documentation related to family service programs and client activities.
  • Assist with scheduling, coordination, and documentation of case meetings, court hearings, and service referrals.
  • Input, verify, and update data in agency systems to ensure accuracy of child welfare and family support records.
  • Respond to inquiries from families, partner agencies, and the public, providing information or directing them to appropriate staff or resources.
  • Review documentation for completeness and compliance with established guidelines prior to submission or processing.
  • Support program operations by monitoring deadlines, tracking required reports, and assisting in the preparation of statistical or narrative summaries.
  • Collaborate with other units or agencies to exchange information, resolve administrative issues, and ensure efficient workflow.
  • Greet and assist clients and partners at the front desk.
  • Able to answer and direct phone calls from a multi-line phone system
  • Must have a valid driver's license and be willing to transport state wards.

    • Requirements / Qualifications :

    Minimum Qualifications :

    Coursework / training in administrative / office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria / regulations; and / or performing administrative / office / secretarial support work including use of personal computers and office equipment.

    Preferred Qualifications :

  • Experience providing administrative, technical, or program support in an office or customer service environment; experience working in social services, child welfare, or human services setting supporting case management or program operations is a plus.
  • Ability to learn and use databases or computer systems to manage and track information.
  • Ability to manage multiple tasks, meet deadlines, and communicate effectively in a professional environment.

    • Knowledge, Skills, and Abilities :

  • Knowledge of standard office practices, procedures, and equipment used in administrative and program support.
  • Agency or program policies, regulations, and guidelines related to child and family services (or the ability to learn them quickly).
  • Recordkeeping, filing systems, and data entry methods to maintain accurate and organized documentation.
  • Basic principles of customer service and professional communication.
  • Confidentiality standards and privacy requirements related to client and case information.
  • Organizing, prioritizing, and completing multiple tasks within established deadlines.
  • Using computer applications and databases to enter, track, and retrieve information accurately.
  • Preparing, proofreading, and editing correspondence, reports, and case documentation.
  • Communicating clearly and respectfully, both verbally and in writing, with staff, families, and external partners.
  • Identifying and resolving routine problems by applying established rules, policies, and procedures.
  • Interpret and apply detailed guidelines, procedures, and policies to varied situations.
  • Exercise sound judgment and maintain professionalism when handling sensitive or confidential information.
  • Work effectively both independently and as part of a team in a fast-paced environment.
  • Adapt to changing priorities while maintaining attention to detail and accuracy.
  • Establish and maintain positive working relationships with colleagues, clients, and community partners.
    • [job_alerts.create_a_job]

    Office Specialist • Omaha, NE, US

    [internal_linking.related_jobs]
    Branch Office Manager (Omaha)

    Branch Office Manager (Omaha)

    Omaha Staffing • Omaha, NE, US
    [job_card.full_time]
    The Omaha Branch Office Manager will be responsible for the overall office success, including sales, business plan development, and growth plan for the office. This position will manage the developm...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Front Office Manager - Hilton Omaha

    Front Office Manager - Hilton Omaha

    Signia by Hilton Atlanta • Omaha, NE, US
    [job_card.full_time]
    We are currently searching for a talented Front Office Manager to join our team! The Hilton Omaha is located in downtown, directly connected via sky bridge to CHI Health Event Center and just minut...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Manager - Small Business - Health Insurance 100% Paid- HEMPHILL EXCLUSIVE!

    Office Manager - Small Business - Health Insurance 100% Paid- HEMPHILL EXCLUSIVE!

    Hemphill - Search • Consulting • Staffing • Omaha, NE, United States
    [job_card.full_time]
    Office Manager - Small Business - Health Insurance 100% Paid- HEMPHILL EXCLUSIVE!.Hemphill is partnering with a trusted Millard employer who has a new opportunity due to a retirement! Step in and t...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Operations Specialist

    Office Operations Specialist

    Keller Executive Search • Omaha, NE, US
    [job_card.full_time]
    Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphe...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Collections Specialist - Omaha

    Collections Specialist - Omaha

    Focus Search LLC • Omaha, NE, US
    [job_card.part_time]
    [filters_job_card.quick_apply]
    Focus Search LLC is recruiting for a Collections Specialist for a leading Data Insights SaaS company.This role focuses on managing a portfolio of complex or high-value accounts to reduce DSO, impro...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Junior Accounting Specialist

    Junior Accounting Specialist

    Activate Talent • Omaha, NE, US
    [job_card.full_time]
    Junior Offshore Accounting Associate.We're looking for a detail-oriented Junior Offshore Accounting Associate to support our accounting operations across retail, DTC, and Amazon channels.In this ro...[show_more]
    [last_updated.last_updated_30] • [promoted]
    CCM Document Specialist (Omaha)

    CCM Document Specialist (Omaha)

    Matlen Silver • Omaha, NE, US
    [job_card.part_time] +1
    Omaha NE, Stafford TX, Berkeley Heights, NJ.We seek a skilled and experienced Customer Communications Management (CCM) Document Specialist to join our team. As a CCM Document Specialist you will be ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Financial Advisor - Home Office & Advisor Support

    Financial Advisor - Home Office & Advisor Support

    Alliant Insurance Services • Omaha, NE, United States
    [job_card.full_time]
    Alliant Insurance is hiring a Financial Advisor - Home Office & Advisor Support for our Sequent LLC office!.Sequent Planning is a registered investment adviser (RIA) committed to supporting its inv...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Branch Office Examiner

    Branch Office Examiner

    Osaic • Omaha, NE, US
    [job_card.full_time]
    Compliance Opportunity in Financial Services.Atlanta : 2300 Windy Ridge Pkwy SE, Suite750, Atlanta, GA 30339.La Vista : 12325 Port Grace Blvd, La Vista, NE 68128. Scottsdale : 18700 N Hayden Rd, Suite ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Operations Specialist

    Operations Specialist

    TierPoint • Papillion, NE, US
    [job_card.full_time]
    TierPoint is seeking an Operations Specialist who will play a vital role in providing high quality customer service and supporting internal and external communication. Ideal candidates will have exp...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Customer Support Associate (Omaha)

    Customer Support Associate (Omaha)

    Insight Global • Omaha, NE, US
    [job_card.full_time] +1
    Full Time (5 days) and 1 Part Time Opening (2-3 Days)- INTS ASAP / ASAP START DATE!.Basic computer skills Understanding of Microsoft Office Suite. Customer Service experience and / or Sales experience...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Assistant - Patient Financial Services

    Office Assistant - Patient Financial Services

    Nebraska Medicine • Omaha, NE, US
    [job_card.full_time]
    Office Assistant - Patient Financial Services.Serve as receptionist for assigned department(s) for internal and external customers. Provide clerical and general office support for departmental opera...[show_more]
    [last_updated.last_updated_30] • [promoted]
    DHHS Office Specialist - Hotline

    DHHS Office Specialist - Hotline

    Nebraska Government • Omaha, NE, US
    [job_card.full_time]
    DHHS Office Specialist - Hotline (Evergreen) (Open).The Department of Health and Human Services is seeking a detail-oriented, dependable Office Specialist to provide essential technical and adminis...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Ads Billing Specialist (OFF)

    Ads Billing Specialist (OFF)

    Lago • Omaha, NE, US
    [job_card.full_time]
    Role : Ads Billing Specialist Location : Remote | Philippines Schedule : 9AM-5PM Eastern Time Zone Salary : Open to negotiation based on experience. We're looking for a detail-oriented Ads Billing Speci...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Guest & Member Care Specialist - Work from Home or In the Omaha Office - Full Time

    Guest & Member Care Specialist - Work from Home or In the Omaha Office - Full Time

    Remote Staffing • Omaha, NE, US
    [filters.remote]
    [job_card.full_time]
    Omni Hotels And Resorts Select Guest Program Support Specialist.Location : Omni Hotels and Resorts creates genuine, authentic guest experiences at over 50 distinctive luxury hotels and resorts in le...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Operations Specialist

    Operations Specialist

    AdaptHealth • Council Bluffs, IA, US
    [job_card.full_time]
    The Operations Specialist is responsible for supporting the Operations Team through multiple tasks required for the successful support of each region's individual needs. Essential Functions and Job ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Guest & Member Care Specialist - Work from Home or In the Omaha Office - Full Time

    Guest & Member Care Specialist - Work from Home or In the Omaha Office - Full Time

    Omni Houston Hotel • Omaha, NE, US
    [filters.remote]
    [job_card.full_time]
    This position is responsible for providing support for both internal and external customers with the Select Guest program, service concerns, and operational issues received by the department from O...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Manager - Small Business - Health Insurance 100% Paid- HEMPHILL EXCLUSIVE! (Omaha)

    Office Manager - Small Business - Health Insurance 100% Paid- HEMPHILL EXCLUSIVE! (Omaha)

    Hemphill - Search Consulting Staffing • Omaha, NE, US
    [job_card.part_time]
    Office Manager - Small Business - Health Insurance 100% Paid- HEMPHILL EXCLUSIVE!.Hemphill is partnering with a trusted Millard employer who has a new opportunity due to a retirement! Step in and t...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]