Legal Administrative Assistant-Medical Malpractice

The Legal Administrative Assistant (LAA) provides high-level administrative and secretarial support to lawyers, paralegals, and administrators in our Medical Malpractice group. The LAA may also provide billable and non-billable legal support as determined by the attorneys. This position requires strong communication, organizational, and time management skills with the ability to work with a team and independently.

Job Duties

The following are essential job duties and responsibilities of the Legal Administrative Assistant. This list is not exhaustive, and other duties may be assigned as necessary.

• Provides word processing and document production services; utilizes office services support as appropriate.
• Drafts correspondence, with knowledge of documents for applicable departments (e.g., in litigation : pleadings, complaints, subpoenas, interrogatories, deposition notices, pretrial orders).
• Proofreads all documents for correct formatting, spelling, and grammar; ensures attachments, exhibits, or enclosures are intact.
• Prepares documents for mailing with attention to completeness of enclosures.
• Files court documents electronically.
• Handles incoming telephone calls and takes thorough messages; ensures timely responses.
• Handles time entry and client billing, including electronic billing; manages the process to ensure timely completion.
• Understands requirements of the New Business Intake (NBI) software and completes the process accurately and promptly, interfacing with the billing attorney as necessary.
• Extracts appropriate billing information as requested.
• Organizes files and databases; maintains documents, both paper and electronic; understands procedures to make files inactive and to recall inactive files.
• Attends to calendars and meeting management, including travel arrangements as required.
• Dockets case / matter deadlines and keeps attorneys apprised of deadlines.
• Tracks attorneys CLEs.
• Provides back-up assistance to other administrative assistants and staff as required.
• Notarizes documents as requested.
• Handles docketing for the department.
• Processes all mail.

Requirements

Education : Bachelor's Degree or, in lieu of a degree, 3-5 years of relevant experience.

Knowledge / Skills and Abilities :

Seniorities

Employment type

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