Executive Assistant

Executive Administrative Assistant

In this pivotal role, you'll take charge of managing complex calendars, coordinating high-level meetings, and ensuring seamless execution of day-to-day executive operations. You'll handle confidential information with exceptional discretion, communicate confidently with stakeholders at all levels, and act as a central hub for information flow across the organization. Ideal candidate brings demonstrated experience preparing presentations, board packets, and other executive-level meeting materials, along with overseeing all logistics for leadership and board meetingsfrom agenda development to minute-taking and follow-up actions. This position offers an exciting opportunity to support strategic initiatives, contribute to major projects, and keep the executive team running at peak efficiency. If you thrive in fast-paced environments, love creating order from chaos, and take pride in delivering polished, high-quality work, this role offers an outstanding platform to shine.

Responsibilities :

• Manage executive calendars, schedule appointments, and organize travel arrangements to ensure efficient time management.
• Coordinate and plan leadership meetings, board meetings, and company-wide events, including preparing agendas, taking minutes, and managing logistics.
• Prepare and submit expense reports accurately and in a timely manner.
• Support special projects by conducting research, compiling data, and collaborating with teams to achieve project goals.
• Maintain confidentiality while handling sensitive information with professionalism and discretion.
• Oversee office operations, including inventory management and clerical tasks, to ensure a well-functioning work environment.
• Develop and create presentations and materials for executive and board meetings.
• Act as a point of contact for internal and external stakeholders, fostering positive relationships and clear communication.
• Ensure the accuracy and organization of meeting materials, agendas, and notes.
• Identify opportunities to streamline processes and improve efficiency in administrative operations.

Requirements :

Compensation & Benefits :