Program Assistant

If you care about the opportunity to grow, to make a difference, to build a future and a life, then we just might have the career for you. Care to talk?

Bayhealth Medical Center is Central and Southern Delaware's healthcare leader with hospitals in Dover and Milford, as well as stand-alone Emergency Department in Smyrna and a hybrid Emergency Department and Urgent Care in Milton. We offer various practice settings throughout Kent and Sussex Counties. Bayhealth Medical Center Kent Campus is 90 minutes from Philadelphia, Washington, DC and Baltimore. Our Sussex Campus is 30 minutes to the Delaware beaches and relaxation in the sand!

Bayhealth Medical Center offers a competitive salary and comprehensive benefits package (for eligible positions) including :

• Generous Paid Time Off and Paid Holidays
• Matching 401(k) / 403(b) Plans
• Excellent Health, Dental, and Vision
• Disability and Life Insurance options
• On Site Child Care
• Educational Reimbursement
• Health Care and Dependent Care Flex Spending Accounts
• Plus, an array of Voluntary Benefits to include Critical Care Coverage and more!

Location : Kent Campus Hospital

Status : Full Time 80 Hours

Shift : Days

SALARY RANGE : 18.73 - 28.09HOURLY

General Summary :

Under the Direction of the GME Operations Manager, Program Director and Program Coordinator, the Program Assistant plays a pivotal role in the seamless coordination and administrative support of our GME program. The GME Program Assistant will also provide cross coverage / support to the Program Coordinator, ensuring operational continuity and excellence.

The Program Assistant is a key facilitator assisting the Residency Program in the effective administration of the residency program. This includes managing resident applications, coordinating evaluations, maintaining detailed databases, and distributing revised schedules. The role demands a high level of administrative acumen and the ability to manage complex tasks efficiently.

Responsibilities :

1. Administrative Coordination : Oversee the organization and management of the residency program calendar. Attend and organize committee meetings, draft detailed meeting minutes and manage project materials. Coordinate communication by drafting correspondence and organizing email responses.

2. Administrative Support : Provide comprehensive administrative support including file management and document distribution.

3. Program Paperwork Management : Assist in the completion of vital administrative paperwork for the residency program. Manage resident data sheets and spreadsheets. Ensure accurate attendance and didactic schedules are competed within Medhub.

4. Program Meetings and Events : Schedule and prepare meeting rooms, create agendas, take minutes, and manage AV setup. Plan events such as graduation with the help of the program coordinator.

5. Recruitment Support : Aid in organizing recruitment activities including scheduling interviews and second looks.

6. Execute additional duties as assigned, aligning with the scope and range of job responsibilities.

7. All other duties as assigned within the scope and range of job responsibilities.

Required Education, Credential(s) and Experience :

Required : Two (2) years of related work experience.

Preferred : Four (4) years of related work experience. Experience in UME / GME setting preferred.

Preferred Education, Credential(s) and Experience :

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