Program Coordinator

Program Coordinator

Annual Salary Range : $83,390 - $111,175

FLSA Non-Exempt / Union Represented

This position allows for up to four days of remote work per week. Weeks leading up to the exam may require you to come into the office more frequently.

Job Summary

The Office of Admissions seeks a proactive, analytical, solutions-oriented professional to join our team as a Program Coordinator within the Exam Administration Unit, who oversees the planning, coordination, and administration of the California Bar Examination and other State Bar-administered exams. This position will support the coordination, execution, and continuous improvement of large-scale exam operations. The Program Coordinator will assist the Program Manager and Program Supervisor in preparing exam-related materials, such as forms and instructions, and training materials; assist with exam-related logistics; and respond to applicant inquiries. The Program Coordinator may also serve as a Committee Coordinator for sub entities of the Committee of Bar Examiners. A strong ability to adhere to policies and procedures and apply them accurately is essential.

In addition to core responsibilities, all staff in the Office of Admissions are assigned to administer the California Bar Examination and the First-Year Law Students’ Examination, which may require overnight travel up to four times a year. The role demands a proactive and organized professional who thrives in a fast-paced environment, maintains a high standard of accuracy in their work, and consistently resolves issues with clarity and confidence. This role is a meaningful opportunity to contribute to a mission-driven team dedicated to supporting applicants and ensuring an efficient and equitable admissions process.

Ideal Candidate

Success in this role requires the ideal candidate to demonstrate sound judgment, maintain confidentiality, and have exceptional organizational skills, all while approaching challenges with a proactive, solutions-focused mindset. The ability to communicate effectively, verbally and in writing, is critical, as the role involves frequent interaction with applicants, colleagues, and external parties. Experience utilizing Salesforce for case processing and reporting is essential to the position. Prior experience with large-scale event coordination may also be beneficial. Proficiency in Microsoft suite is also a plus.

Definition

Undergeneraldirection,theProgramCoordinatorperformsprofessionaladministrative coordination and development of activities supporting assigned State Bar programs.

Distinguishing Characteristics

TheProgramCoordinatorclassificationisdistinguishedfromthehigher-levelProgramAnalystin that the Program Coordinator is focused on administrative coordination. In contrast, the Program Analyst is the professional class providing analytical expertise regarding programmatic or functional systems and procedures. It exercises a higher degree of independent judgment and performs more complex work.

Examples of Essential Duties

• Dutiesmay include,butarenotlimitedto,thefollowing :
• PerformsprofessionalworkinsupportofStateBarprogramsandservicesinvolvingthe knowledge, interpretation,andapplicationofState Bar policies, rules, regulations, and procedures.
• Reviews processes and maintains program transactions, records, and other documents; assistsinpreparingandmaintainingstatisticaldata,reports,correspondence,andspecial studies; and conducts research.
• Providesinputindevelopingandevaluatingprogrampoliciesandprocedures,evaluates, and proposes changes concerning the methods of operation.
• Responsiblefordevelopingandmonitoringtheannualbudgetinassignedareasand creating financial and programmatic reports.
• Maytrainotherstaffinprogramprocedurestoensuretheproperlevelofsupportfor ongoing activities of the department.
• RepresentstheStateBaratprogramsandfunctions,coordinatesactivitieswithotherState Bar departments and outside agencies, and responds to inquiries from attorneys and the public.
• Coordinatesthedevelopmentofpublicity,materials,speakers,registration,andprograms for various State Bar events.
• Designs,creates,remediates,andplacescontentmaterialsontheStateBarwebsite.
• Preparesmeetingsiteoperations,includingascheduleofeventsandtimelines, communicates program requirements, and assists with facility negotiations.
• Mayperformseveralothersimilarorrelateddutiesthatmaynotbespecificallyincluded within this position description but are consistent with the general level of the job.Employment Standards

Knowledge of

Ability to

Minimum Qualifications

Education :

Highschooldiploma;collegedegreepreferredoracombinationofeducationand experience sufficient to perform the position's duties.

Experience :

One(1)yearofprogressiveexperienceinadministrativeorprogram-relatedwork.

ApplicantswhomeettheMinimum Qualificationswillberequiredtosuccessfullycompletethe StateBar’s selectionprocessforthisclassification.

About the State Bar

The State Bar of California’s mission is to protect the public and includes the primary functions of licensing, regulation, and discipline of attorneys; the advancement of the ethical and competent practice of law; and support of efforts for greater access to, and inclusion in, the legal system.

Our Values

Clarity | Investing in Our People | Excellence | Respect | Growth Mindset

DEI Statement

We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.