Payroll Management Analyst, Senior

Payroll Management Analyst, Senior

Salary : $93,246.40 - $125,881.60 Annually

Location : Eugene, OR

Job Type : Full-Time Regular

Job Number : 04248

Department : Central Services

Division : Finance

Opening Date : 12 / 02 / 2025

Closing Date : Continuous

This position is open until filled. The next review of applications will take place : Monday, December 15, 2025.

Accepting online applications only. Information on how to apply can be found here.

General Statement of Duties

Are you a results driven financial leader, with a proven track record in delivering accurate and timely payroll for an institution with complex payroll? Do you have hands-on experience administering a complex financial system? Do you enjoy working with cross-departmental teams to investigate system enhancements or implement new payroll requirements? If so, then apply for this key leadership position with the City of Eugene.

Position Information

Work Location : City Hall, 500 E. 4th Avenue, Eugene, OR 97401

Schedule : Monday - Friday, 8 : 00 a.m. - 5 : 00 p.m. with the flexibility per business need.

Benefits : The City of Eugene offers robust and competitive benefits.

Examples of Duties Performed

Lead biweekly payroll & associated processes for over 1,500 employees ensuring timeliness and accuracy.

Leads work area to ensure timely and accurate reporting and payments for taxes, retirement programs, union dues and related payroll programs.

Works closely with the IT department to help design, implement, test and / or decommission features of the City's payroll processing systems including PeopleSoft and its related systems.

Provides assistance to City departments, employees, and the public regarding payroll-related policies, practices and issues.

Evaluates proposed changes in organization policy and procedures; coordinates the implementation of new policies and programs in the division, department, or city-wide.

Recommends and participates in the implementation of goals and objectives for assigned programs and projects.

Serves as a division or department liaison to other departments, outside agencies, committees, commissions, or the public.

Actively supports and respects diversity in the workplace.

May provide professional analytical and administrative assistance to the Executive Managers and / or division managers; develops, prepares and presents reports, surveys and other administrative activities.

May present reports to CFO or department managers.

May perform financial analysis or budget related duties to support the City-wide and / or departmental financial goals, operations, and processes; conducts complex and specialized financial research projects.

May coordinate the development and implementation of public information activities for payroll related inquiries. Responds to requests for information from the public regarding assigned program.

May analyze, review and recommend action on proposed and approved legislation and regulations.

May take a supervisory role within the payroll function.

Performs related duties as assigned.

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Minimum Qualifications

Experience Four and a half years of related professional experience administering complex payrolls that involve specialized pay rules or agreements, preferably in the public sector, including at least one year of supervisory or program management experience.

Education Equivalent to a Bachelor's degree from an accredited college or university in the assigned program area. Additional qualifying professional level experience may be substituted for the educational requirement. A degree in accounting, finance or similar program areas is preferred.

Background Must pass a background check.

Knowledge, Skills, and Abilities

Knowledge :

Modern principles and practices of program development and administration in the assigned program area.

Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs.

Research methods, techniques and procedures.

Principles and practices of budget preparation and administration.

Principles of supervision, training and performance evaluation.

Modern office procedures, methods and computer equipment.

Relevant Federal, State and local laws, codes and regulations.

Skills and Abilities :

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Perform a variety of administrative duties with little or minimal supervision.

Gain cooperation through discussion and persuasion.

Develop and evaluate improvements in operations, procedures, policies, or methods.

Effectively administer assigned program responsibilities.

Learn the operation, policy and procedures of the department.

Communicate clearly and concisely, both orally and in writing.

Analyze and interpret research findings.

Establish and maintain cooperative working relationships with those contacted in the course of work.

Administer a variety of administrative, budgetary and clerical activities.

Analyze, interpret and report research findings to department managers and City officials.

Prepare a work plan and coordinate the work of a project team.

Supplemental Information

Non-Represented Retirement Program : Upon eligibility, the City will contribute an employee contribution of 6%, as well as the employer contribution, to a retirement program administered by the Oregon Public Employees' Retirement System (PERS). In addition, the City will pay a 3% contribution to a deferred compensation program if the employee contributes at least 1%. From January 1, 2020, through December 31, 2034, most retirees may work for a PERS-participating employer for an unlimited number of hours while continuing to receive their pension benefit based on HB 2296. If you have questions about your specific situation, including any restrictions to hours, please refer to the PERS : Work After Retirement.

Selection Process

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and / or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. Please note : once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion

The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply. The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061. In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.

Salary and Benefits

The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including