Office Administrator

Job Title : Clerical Office Administrator

Job Description

The Clerical Office Administrator plays a crucial role in supporting the day-to-day front-office operations. This position involves preparing and typing reports, processing incoming and outgoing mail and email, answering and routing phone calls, greeting visitors, and delivering excellent customer service. This role is perfect for a detail-oriented communicator who excels in organization, accuracy, and assisting clients and colleagues.

Responsibilities

Type, proofread, and format reports, letters, forms, and internal documents, ensuring accuracy, consistency, and version control.

Create basic spreadsheets and logs, and update trackers and shared folders.

Process incoming and outgoing mail and packages, manage the postage meter and courier pickups.

Triage shared inboxes, draft, send, and archive professional correspondence, and maintain electronic and paper files according to retention policies.

Answer and route multi-line calls, take accurate messages, and set clear expectations on follow-ups.

Greet visitors and clients, maintain a professional, welcoming reception area, and coordinate meeting rooms and basic office supplies.

Communicate with clients by phone and email to obtain information, provide status updates, and resolve routine questions.

Log interactions and outcomes, escalate issues appropriately with context and documentation.

Perform data entry into spreadsheets.

Assist with scanning, copying, filing, and other clerical tasks as needed.

Essential Skills

1+ years of office, receptionist, or administrative experience, preferably in a professional services setting.

Proficiency with Microsoft Word, Excel, Outlook, and Teams.

Comfortable with scanners / printers and PDF tools.

Clear verbal and written communication skills.

Polished phone etiquette and a customer-service mindset.

High School Diploma.

Ability to type 60 WPM.

Work Environment

This position is on-site full time, Monday through Friday from 8 am to 5 pm.

Job Type & Location

This is a Contract position based out of Ferndale, MI.

Pay and Benefits

The pay range for this position is $20.00 - $25.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ferndale,MI.

Application Deadline

This position is anticipated to close on Feb 5, 2026.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.