Executive Assistant

Executive Assistant

We're seeking a highly organized and proactive Executive Assistant. This is a full-time position based in Dallas, TX, offering growth within a fast-scaling operation offered on a contract to possible hire basis.

Executive Assistant Role :

As the Executive Assistant you will manage very busy calendars and communications across a growing business, helping drive operational clarity and continuity across locations in Dallas and Puerto Rico. This role requires a calendar air traffic controller mindset, with the ability to juggle multiple schedules, emails, and travel plans. Heavy calendar and email management across multiple time zones Travel booking and logistics coordination Management of two separate email accounts and work streams Serve as liaison for internal and external communication Schedule high-volume meetings with fast-moving priorities Provide real-time communication updates and reminders Handle sensitive documents and scheduling with discretion

Executive Assistant Background Profile :

3 years of relevant support or EA experience preferred Ability to thrive in fast-paced, startup-like environments Flexible with working hours (some evenings / weekends expected) Highly organized, proactive, and emotionally intelligent Bilingual English / Spanish preferred Proficient in Microsoft 365, Zoom, and open to learning Notion and AI tools like ChatGPT Strong interpersonal and communication skills

Features and Benefits of Client :

Medical, Dental and Vision Federal holidays observed Equipment and software licenses provided Entrepreneurial culture with growth potential