Career Technical Education (CTE) Coordinator

Job Description

Job Description

Salary : $20.00-$22.00

Location : Bakersfield

Status : Part-Time (1620 hours per week)

Compensation : $20-22 / hour

Position Summary :

The CTE Part-Time Coordinator is responsible for ensuring accurate enrollment management, student data entry, and records retention for all CTE programs. This role supports program compliance by maintaining detailed student records, coordinating enrollment documentation, and assisting with data reporting requirements. The coordinator serves as a liaison between students, instructors, and administrative staff to ensure enrollment processes are completed accurately and on time.

Key Responsibilities :

Enrollment & Data Management

Coordinate all aspects of student enrollment for CTE programs, including application processing, verification of eligibility, and intake documentation.

Accurately enter and maintain student enrollment data in internal student information systems and databases.

Verify data accuracy and resolve discrepancies related to student records, rosters, attendance, and program participation.

Monitor enrollment trends to support reporting and compliance requirements.

Records Retention & Compliance

Maintain organized electronic and physical student files in accordance with record retention policies, grant requirements, and regulatory standards.

Ensure all required enrollment documentation is collected, complete, securely stored, and easily retrievable for audits or reporting.

Assist with preparation for internal reviews, grant monitoring visits, and compliance audits.

Support data tracking and reporting needed for CTE grant funding compliance.

Collaboration & Communication

Work closely with instructors, site staff, and program leadership to coordinate enrollment timelines and documentation needs.

Communicate with students regarding missing documentation, enrollment status, and intake requirements.

Provide administrative support for CTE program operations as assigned.

Administrative Support

Generate reports related to enrollment, attendance, and program participation.

Maintain confidentiality of student records according to FERPA and organizational policies.

Provide general clerical support including filing, scheduling, document tracking, and correspondence.

Qualifications

Required

High school diploma or equivalent.

Minimum of one (1) year of administrative, clerical, or data-entry experience.

High attention to detail with strong organizational skills.

Proficiency in Microsoft Office (Word, Excel, Outlook) and data entry systems.

Ability to maintain confidentiality and accurately handle sensitive student information.

Excellent communication skills, both verbal and written.

Preferred

Experience working in education, workforce development, or grant-funded programs.

Familiarity with student information systems and record retention requirements.

Knowledge of FERPA or educational compliance processes.

Skills & Competencies

Strong data management and documentation skills.

Ability to meet deadlines and manage multiple tasks.

Detail-oriented with high accuracy standards.

Effective communication and customer service skills.

Ability to work independently and as part of a team.

Working Conditions

Part-time office-based position.

May require occasional interaction with students and instructional staff.

Prolonged periods of sitting and computer use.

PHYSICAL DEMANDS & WORK ENVIRONMENT

Ability to lift 2050 lbs occasionally.

Frequent standing, walking, bending, and engaging with young children.

Indoor / outdoor early childhood education environment.

Other Requirements

Proof of eligibility to work in the United States.

Valid California Drivers License.

Proof of automobile insurance coverage.