Executive Assistant

Executive Assistant Support

Executive Assistant Support for Robotics and Autonomous Systems Program Executive Office (CG-RAS) 2.2.1 The Contractor must support the CG-RAS Program Executive Officer and Assistant PEOs with the day-to-day administration and maintenance of routine deliverables by providing documentation and administrative support in the areas of communications, data management, technical writing, task and metric tracking, briefings, performance measurement, and meeting support. The Contractor must also promote consistency and standardization and ensure quality and timeliness of deliverables across acquisition programs.

2.2.2 The Contractor must provide administrative support duties such as filing, copying, document routing, onboarding new personnel, managing seating charts, cubical space, maintaining CG-RAS leadership calendars, and coordinating all aspects of government travel for individuals and groups.

2.2.3 The Contractor must support program (virtual and in person) meetings through scheduling, facilitation, note taking, and action item tracking. The Contractor must perform meeting management functions including, but not limited to, electronically scheduling meetings and meeting locations, coordinating attendees, developing and distributing meeting agendas and minutes.

2.2.4 The Contractor must track and maintain task assignments and monitor status of items for executive level staff and initiate response for organizational performance metrics.

2.2.5 The Contractor must be required to perform program-level research to prepare draft correspondence, senior level briefings and reports, program budgets, and associated supporting material.

2.2.6 The Contractor must have at least four years of experience in the high-level administrative aspects for executive level staff of Major / Non-major systems acquisition or sustainment programs. Experience on USCG acquisition / sustainment programs is preferred. The Contractor is expected to perform all functional duties independently. Prior experience with SharePoint, DoD 365, DHS INVEST system, Microsoft Office applications, Power BI and document and task management tracking systems is preferred.

2.2.7 The Contractor must have a thorough understanding of and review / edit program acquisition documentation including (but not limited to) MSAM documents, reports, schedules, briefs, and INVEST submissions and provide feedback to promote consistency and standardization and ensure quality and timeliness of deliverables within the portfolio of aviation acquisition programs.

2.2.8 The Contractor must oversee the compilation and update of the Quarterly Risk Report to Congress, Quarterly Acquisition Brief (QAB), and other portfolio-wide routine reports and data submissions.

2.2.9 The Contractor must research best practices across the spectrum of Federal Government acquisition / sustainment programs for potential application to CG-RAS. The Contractor must research, assimilate data, and assess progress and alternative courses of action within CG-RAS. The Contractor must conduct various research efforts concerning robotics and autonomous system programs and provide reports with recommendations.

2.2.10 The Contractor must actively participate in meetings, discussions, and working groups that contribute to the overall CG-RAS objectives. The Contractor must produce reports, presentations, position papers, and issue papers based on CG-RAS objectives.

Perform other duties, as assigned.

Other Required Skills & Abilities :

• Must be able to effectively communicate with customer and fulfill all duties and responsibilities as listed in the contract.
• Must be proficient in Microsoft Office suite including, but not limited to : Word, PowerPoint, Excel, and Outlook.

Security Clearance Requirements : Background Check

US Citizenship Requirements : This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens.

About the Organization Sawdey Solution Services, an ISO 9001 certified and CMMI-SVC v2 Level 3 appraised corporation, has built a nationwide and global footprint as a leading government contracting organization. Specializing in cybersecurity, systems engineering, and operational support, Sawdey invites you to be a part of a team that's at the forefront of securing our nation. Operating successfully since 2001, we are a Woman Owned / Service-Disabled Veteran Owned Business. We provide our clients with premier professional services and technology solutions in an employee-centric environment. We are extremely proud of the culture we have created.

Why Choose Us?

Who We're Looking For :

EOE Statement We are a Disabled-Veterans-41 CFR 60 1.4, Equal Opportunity Employer. Devoted to creating a diverse and friendly workplace, we do not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, gender identity, marital status, national origin, or veteran status. Our goals and beliefs are that diverse backgrounds and experiences empower and enable us to offer our customers an unmatched level of service. People of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply!