Fleet Business Manager

Fleet Business Manager (Open)

If you are an individual with a background in business who thrives on the details of budgets and equipment data but also likes daily variety, then this opportunity with NDOT Fleet Management may be what you are looking for. The Nebraska Department of Transportation (NDOT) Fleet Management is hiring for a Business Manager.

Duties for this position include fleet equipment budgets and equipment data information, as described in the job duties. We reward our employees' hard work with a friendly and supportive work environment and a comprehensive benefits package that includes :

State-matched retirement contribution of 156%

13 paid holidays

Generous leave accruals that begin immediately

Military leave

Tuition reimbursement program

Dependent tuition reimbursement program with partnering Nebraska community colleges

Public Service Loan Forgiveness Program (PSLF) through the Federal government

79% employer-paid health insurance plans

Dental and vision insurance plans

Employer-paid $20,000 life insurance policy

Wide variety and availability of career advancement as the largest and most diverse employer in the State

Opportunity to be part of meaningful work and make a difference through public service

Training and Development based on your career aspirations

Job security and stability, even during times of economic hardship

Employee Assistance Program

Fun, inviting teammates

Free parking

Job duties :

• Conduct and supervise the business processes for the Fleet Management unit, including financial and accounting functions.
• Responsible for substantial budget control.
• Work extensively with the Fleet Manager, Fleet Equipment Buyer, and others in the Fleet Management unit.
• Assist in the preparation of the equipment budget and allocation to each District and Operations Division.
• Control and assign appropriate equipment numbers for NDOT units.
• Create and manage spreadsheets for new equipment to track each unit through the purchasing process, including creating asset in E1.
• Receive purchase requisitions, check for accuracy, and hold for processing of the purchase order.
• Process purchase orders by tracking on spreadsheets and inputting information into NDOT Asset Management system (Lucity) as well as E1 NIS Fixed Assets.
• Assemble and file equipment release forms for each Purchase Order produced in the Fleet Unit for the purchase of equipment.
• Create and update a spreadsheet to track each piece of equipment purchased through "check-in" and approval processes.
• Receive and file appropriate packing slips, invoices, equipment (payment) release forms, and other documents with each Purchase Order.
• Review encumbrance report and budget balances against expenditures.
• Establish and maintain records of leased equipment, including location assignment and lease / rental contracts.
• Review and / or provide accurate coding for payment to vendors on equipment purchases.
• Create and complete DR225 for payment of IBTs from DMV for vehicle titles and "new tire fees," and may also process payment to the State Fire Marshall's office for fuel tank site permits.
• Create Journal Vouchers in response to "lost, stolen, or destroyed" property, and submit this documentation to DAS for inventory adjustments.
• Enter the fixed assets master in NIS and "batches NIS purchase orders".
• Position will also be involved with the State Fuel Credit Card system.
• Supervise office staff, which includes the assignment of duties and resolving personnel issues.
• Perform other duties as assigned.

Requirements / Qualifications :

Minimum Qualifications : Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management, or technical support work, including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.

Preferred Qualifications :

Other : Must have a valid driver's license or the ability to provide independent authorized transportation.

Knowledge / Skills / Abilities :