Office Manager

Job Description

Job Description

JOB SUMMARY

Beasley Media Group in Boston has an opportunity to be the Office Manager of a fast-paced environment consisting of 4 radio stations and a sales and marketing division.  The Office Manager is the heart and soul of the office and has a vital role in ensuring the smooth functioning of the workplace. Responsibilities include onboarding of new employees, supporting sales, executives, and finance. This position requires exceptional organizational skills, attention to detail, and effective communication with various departments and strategic partners.

Responsibilities :

• Review and approve sales orders, focusing on accuracy and compliance with company policies.
• Manage new client setup including credit
• Generate memo invoices for clients
• Ensure that contracts and agreements are fully executed
• Manage cash-in-advance (CIA), prepayments, scan checks and refund requests, work closely with Finance to ensure timely reconciliation
• Process and submit billing adjustments to accounting
• Handle all trade orders and contracts
• Serve as the liaison between Sales and the Corporate Office to gather necessary items for audit selections,
• Act as the local point of contact (POC) for questions on policies and provide guidance on the proper usage of the Ramp expense management platform, as well as Engage PEO (Payroll system)
• Support Account Executives with proposals and client execution
• Onboarding of new employees including system set-ups and change forms
• Ordering and stocking of supplies
• Maintain office appearance
• Plan office events
• Assist with weekly office communication
• Handle mail and shipping
• Interface with Building Management and Facilities coordination
• Maintain the FCC Public File including The Annual EEO Report, Quarterly Issues Reports and Political files

Qualifications :

To apply, please mail or email your resume, cover letter to

bostonjobs@bbgi.com

Beasley Media Group, LLC

Attn :   Human Resources – Office Manager

1075 Main Street, Suite 300

Waltham, Ma 02451

Closing Date : Until Filled

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