LEGAL ASSISTANT II

Job Summary:

Supporting Board attorneys and staff related to Nursing Board cases for settlements, investigations, and hearings in the administrative courts.

Growth opportunity available.

Major Responsibilities / Essential Functions:

• Interaction with Board staff, Nurses, Applicants, Opposing Counsel and Assistant Attorney Generals: Providing updates on communications, obtaining evidence, updating Board staff, and assisting with inquiries

• Investigation & Document/Subpoena Support: Assisting in obtaining information and evidence (including subpoenas); tracking and following up on responses

• Administrative: Manage internal calendars, meetings, and agendas; respond to external emails/calls; coordination of third-party vendors/contractors

• Filing and Submissions: Preparing and submitting legal documents to the Office of Administrative Hearings (OAH) or administrative agencies

• Case Management: Organizing and managing case files, maintaining documentation, gathering evidence, and preparing correspondence

• Document Preparation: Prepare legal documents such as complaints, motions, consent agreements, orders, and correspondence

• Compliance Monitoring: Ensuring that the Board of Nursing practices adhere to state and federal laws

• Other duties as assigned related to the position

Knowledge, Skills & Abilities (KSAs):

Knowledge:

• The functions and jurisdictions of local, State, and Federal courts and related agencies, legal termination and procedures

• The methods and techniques for writing, reports and other documents in established formats

• Knowledge of the concepts, terminology, principles, and procedures of Administrative law

• The use of statutes, codes, and other legal resources

Skills:

• Proficiency in legal software, case management systems, Google Docs and Microsoft Office Suite

• Strong communication skills, both written and verbal

• Excellent organizational skills and attention to detail

• Strong research and writing skills

• Strong analytical reasoning skills

• High level of professionalism

• Meticulous attention to detail

Ability:

• Work as part of a team and be able to proactively and independently carry out own duties in support of the team's mission

• Establish and maintain work relationships with representatives federal, state, and local government agencies

• Be able to see issues as opportunities for growth in both self, systems, and relationships, and desire such

• Be able to maintain attention and actively listen for long periods of time

• Be able to manage multiple caess and deadlines simultaneously

• Be responsible, sensitive, and ethically observe confidentiality

• Write legal documents/reports

Education & Experience:

Required:

• Educational level at a minimum of an Associate degree or minimum of 5 years of legal assistant or legal secretary experience is required

Preferred:

• An Associate degree in paralegal studies or a Bachelors degree in a major related to law

Pre-Employment Requirements:

• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code .)

• Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation plus 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note that enrollment eligibility will become effective after 27 weeks of employment