MNJIS Contracts, Grants, and Budget Coordinator - State Program Administrator Principal

Mnjis Contracts, Grants, And Budget Coordinator

Job Class : State Program Administrator Principal

Agency : Public Safety Dept

Location : St. Paul

Telework Eligible : Yes

Full / Part Time : Full-Time

Regular / Temporary : Unlimited

Who May Apply : Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders should apply through self-service and confirm their bid by emailing yerly.lee@state.mn.us by 11 : 59 PM 11 / 24 / 2025.

Hiring Agency / Seniority Unit : Public Safety Dept / Public Safety-MAPE

Division / Unit : CJIS Crim Justice Info Sys / MNJIS Management

Work Shift / Work Hours : Day Shift / 8 : 00am - 4 : 30pm

Days of Work : Monday - Friday

Travel Required : No

Salary Range : $32.40 - $47.76 / hourly; $67,651 - $99,722 / annually

Classified Status : Classified

Bargaining Unit / Union : 214 - MN Assoc of Professional Empl / MAPE

FLSA Status : Nonexempt

The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides leadership and coordination for all grant, contract, and budget management functions within the Bureau of Criminal Apprehension's Minnesota Justice Information Services (MNJIS) division, ensuring compliance with state and federal laws, regulations, and mandates. The role monitors the scope of MNJIS agreements, ensures financial obligations and priorities are met, and facilitates communication and training related to these processes. The incumbent serves as the central liaison for MNJIS contracts, including IT professional / technical and staff augmentation agreements, collaborating with BCA, DPS, and MNIT staff to manage requisitions, onboarding, invoicing, and overall contract administration supporting MNJIS systems, services, and projects. The position ensures contract funding sources and amounts remain current through tools such as burn-down estimates and financial tracking and verifies that procedures are in place for contractor background checks and required training. The position will collaborate with business and IT managers, product managers, and planning managers ensuring that vendor and contract terms are fully met. This position also leads the coordination of MNJIS grant activities, including identifying potential opportunities, preparing applications, monitoring expenditures, and ensuring compliance with state and federal grant requirements. The incumbent prepares funding requests, oversees reporting for awarded grants, and ensures timely completion of all funded work in partnership with business and IT leaders. Additionally, the position contributes to budget development and oversight, participating in annual and biennial budget forecasting, monitoring spending plans, reconciling actual expenses, and developing fiscal notes. The incumbent works with BCA staff to ensure appropriate fund allocation and prepares reports and materials that communicate contract, budget, and funding status.

MNJIS serves as the statewide gateway to criminal justice information systems and services and coordinates Minnesota's criminal justice information integration efforts. MNJIS also fulfills the BCA's responsibilities as the state's designated Criminal Justice Information Services (CJIS) Systems Agency, overseeing the administration and use of the FBI's CJIS Division programs within Minnesota. This position is eligible for telework up to two days per week at supervisory discretion. The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

Minimum Qualifications

Three (3) years

• of experience to include all of the following :
• Managing vendor contracts and vendor relationships, including monitoring service level agreements
• Working with budgets and fiscal reports
• Knowledge of computer software programs including Microsoft Word and Excel sufficient to generate, organize, and analyze financial data.
• Professional experience in information technology, with knowledge of and participation in IT projects.
• Strong organizational and analytical skills.
• Excellent written and verbal communication skills.
• Excellent human relations skills sufficient to work cooperatively with individuals from diverse backgrounds.
• A bachelor's degree from an accredited school in accounting, finance, business administration, or closely related field can substitute for one (1) year of professional experience.

Preferred Qualifications

Three (3) years of experience overseeing grant-related activities, including grant writing, administration, monitoring, and reporting. Experience working with governmental budgets and fiscal reports and implementing project strategies and outcomes. Experience in developing and improving business or administrative processes to enhance efficiency and compliance. Experience with and knowledge of legal and criminal justice terminology. Experience working with MN State government financial, contracting, and grant systems (SWIFT, EPM, or MNIT systems). Knowledge of the Minnesota state and federal law as it relates to contracts and grants.

Physical Requirements

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

This position requires successful completion of the following : It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components :

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer / educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.