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Dean of Facilities, Safety, and Security - Viera Charter School
Dean of Facilities, Safety, and Security - Viera Charter SchoolViera Charter School • Melbourne, FL, US
Dean of Facilities, Safety, and Security - Viera Charter School

Dean of Facilities, Safety, and Security - Viera Charter School

Viera Charter School • Melbourne, FL, US
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Job Description

Job Description

Qualifications :

  • Bachelor’s Degree from an accredited college or university.
  • School experience in the administration of Campus Safety and Security.
  • Demonstrated experience of positive and proactive approaches in identifying problems, creating innovative solutions, managing projects, leading teams through collaboration, and implementing efficiencies and effectiveness using technology.

Essential Duties and Responsibilities :

Note : The below is intended to describe the essential content of and requirements for the performance of this job. It is not to be constructed as an exhaustive statement of duties, responsibilities or requirements.

  • Oversees facilities (including maintenance and custodial and repair work).
  • Oversees contracted facility cleaning company.
  • Maintains accurate records for room use and class loads.
  • Coordinates and communicates with CSA VP of Operations to ensure that facilities information is up to date and repairs are being made as needed.
  • Review all contractual agreements and warranties to ensure appropriate operation of all machinery.
  • Coordinates building repair and maintenance activities.
  • Examines building on a regular basis for needed repairs and maintenance.
  • Meet with cleaning company to ensure that all contractual obligations and expectations are being met.
  • Schedule required maintenance meetings as necessary.
  • Schedule required fire drills with fire department.
  • Schedule required health inspections for building and kitchen.
  • Assist in development and administrating practices dealing with campus control and security.
  • Maintenance of HVAC system.
  • Maintain Fire and Burglar Alarm System.
  • Confirm fire evacuation routes throughout entire facility.
  • Review Master Calendar on a regular basis to accommodate facility and custodial needs for scheduled events.
  • Coordinate with cleaning crew and / or custodian to ensure facility cleanup after all school events.
  • Develop schedule for summer regarding school cleaning and prep for Fall re-opening.
  • Responsible for overseeing the daily opening and closing of school facilities.
  • Determine obsolescence of equip after conferring with CSA.
  • Determines maintenance priorities and sequence of work.
  • Develops a program of preventive maintenance.
  • Develops emergency repair systems.
  • Devises programs aimed at reducing vandalism, theft and arson.
  • Maintains system for locking, checking and safe-guarding facility.
  • Maintains routine security procedures.
  • Inspects buildings and grounds.
  • Provides for annual fire and tornado drills and keeps log of same.
  • Works cooperatively with local police on security matters.
  • Manages contracts with security providers, facilitates communication and cooperation between providers and school personnel, and ensures security personnel are appropriately trained and qualified to perform assigned compliance responsibilities.
  • Reviews incident reports, conducts investigations, and ensures proper documentation is completed in a timely manner.
  • Establishes cooperative relationships with local first responders including police, fire, ambulance, and other emergency units.
  • Ensures compliance with the school safety and security policies, as well as state staute and works with the campus community regarding safety training, emergency drills and other activities.
  • Prepares reports for internal and external sources and ensures the school complies with the requirements.
  • Prepares for Office of Safe Schools (OSS) visits.
  • Promotes a positive image of the school when handling customer / client problems by treating each individual with respect and resolving their concerns / complaints in a professional manner.
  • Manages campus parking and traffic procedures consistent with applicable laws and regulations.
  • Actively participates as a member of the school threat assessment team.
  • Develops and implements the various institutional forms used by School Safety and Security.
  • Creates and implements a strategic plan / emergency plan, to include reunification for the school.
  • Reviews, maintains and evaluates the budget for school safety, in collaboration with the CSA Vice President of Operations.
  • Investigates and reports to administration all noted incidents, hazards and accidents in a timely manner.
  • Travels occasionally to fulfill position responsibilities.
  • Maintains awareness of best practices, emerging trends and new legislation relating to school safety.
  • Represents the campus safety interests of the school and CSA.
  • Assists with the development, implementation, monitoring, and revision of policies and procedures relating to school safety (FSSAT).
  • Participates in the process for systematic review and evaluation of school safety functional areas per the model adopted by the school, including the development and monitoring of outcomes and plans of action for improvement based on the assessment of those outcomes and plans.
  • Monitors security equipment, cameras, and ensure that units are functioning properly.
  • Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite.
  • Working hours may include evenings, holidays or weekends depending on deadline requirements, weather events and other special events.
  • Completes duties and responsibilities in compliance with school and CSA standards, policies and procedures.
  • Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers.
  • Completes all required training and professional development sessions sponsored by the school and CSA.
  • Supports the values and institutional goals as defined in the school’s Strategic Plan.
  • Promotes positive morale and teamwork within the department and provides exceptional customer service to students, faculty and community.
  • Serves on committees as appropriate and as appointed by supervisor.
  • Communicates effectively, both orally and in writing; defines problems, collects data, establishes facts, and draws valid conclusions; and effectively presents information to top management, public groups, and other groups, as needed.
  • Performs duties and responsibilities within a high-tech all-digital environment.
  • Performs other duties as assigned.

    • REQUIRED KNOWLEDGE AND SKILLS

    To perform this job successfully, an individual must be able to perform each essential duty

    satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

  • Knowledge of mediation and conflict resolution techniques.
  • Demonstrated excellent communication, interpersonal and leadership skills; ability to work
  • independently with little direction.
  • Demonstrated organizational skills in handling, directing, and prioritizing multiple and complex
  • assignments / projects and maintaining records.
  • Ability to facilitate communication, clarify issues and guide parties toward mutual agreement.
  • Ability to communicate effectively, both orally and in writing; define problems, collect data, establish facts, and draw valid conclusions; and effectively present information to involved parties.
  • Ability to respond to common inquiries about the school from employees, students and
  • members of the community.
  • Excellent customer service skills and interpersonal skills.
  • Excellent oral and written communication skills, including strong active listening and problem
  • solving skills.
  • Ability to handle sensitive and extensive confidential data.
  • Ability to perform and excel in a high-tech all-digital environment.
  • Proficient in the use of e-mail, word processing, spreadsheet, database, and presentation
  • software and use of the Internet to access data, maintain records, generate reports, and
  • communicate with others.

    • PHYSICAL DEMANDS :

  • Medium work : ability to lift, push and / or pull objects, which may approximate 50 lbs.
  • Ability to stand for up to six (6) continuous hours.
  • Ability to stand, stoop, reach and bend; mobility of arms to reach, dexterity of hands to grasp and manipulate large and small objects.
  • Ability to smell, taste and feel, in order to determine quality of food products.
  • Work with caustic and non-caustic chemicals.
  • Ability to work with frequent interruption and to supervise a variety of tasks.

    • WORK ENVIRONMENT :

  • The employee may be required to work around loud noise.
  • Ability to work in an inside environment.
  • Ability to work in a hot environment.
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