Payroll Specialist

Job Title : HR Specialist, Payroll and Compliance

Reports to : Senior Vice President, Human Resources

FLSA Status : Exempt

Hours : Flexibility within normal working hours

Department : Servco

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The HR Specialist, Payroll and Compliance, supports this mission by managing the payroll process and providing compliance and administrative support to Human Resources. This role also provides support to Holladay in day-to-day operations and overall Associate Experience strategy.

Essential Duties and Responsibilities include but are not limited to the following :

• Manages and executes accurate payroll process on a biweekly basis, while ensuring compliance with federal and state regulations.
• Ensures all payroll updates are made accurately and in a timely manner to meet all payroll deadlines.
• Ensures all timecards and paid time off approvals are completed and approved in time for payroll processing deadlines.
• Maintains technical payroll knowledge.
• Supports compensation management by participating in salary benchmarking, completing compensation surveys, and updating and maintaining the compensation structure in HCM system.
• Updates and maintains data in HCM system as needed.
• Audit HR information and Active Directory for correct associate set-up and information.
• Submits employee data reports by assembling, preparing, and analyzing data.
• Serves as the team expert in preparing and distributing associate reports, including, but not limited to :
• Benefits reporting for billing
• Annual reporting requirements (including EEO-1)
• Turnover reporting
• Payroll reporting
• Key Performance Indicator reporting for Associate Experience Strategy
• Maintains electronic files and information on associate facing HR SharePoint page.
• Maintains files and information on company intranet (Associate Central).
• Ensures compliance with federal and state regulations regularly reviewing company policies in the Associate Handbook and consulting with legal counsel as needed.
• Coordinates annual distribution of federal and state labor law posters for all Holladay offices and property locations and ensures digital compliance posters are provided for fully remote associates.
• This position is privy to confidential information and must be able to handle it in a professional and confidential manner by maintaining associate confidence and maintaining strict confidentiality of all associate information.
• Provides support in Associate Relations issues, including assisting with investigations and documentation as needed.
• Manages FMLA and ADA administration from initial requests, accommodation process, through return-to-work, ensuring compliance with applicable laws and company policies.
• Maintains quality service in alignment with associate experience strategy.
• Provides support on related projects as requested.
• Performs other assigned duties as required.

Qualifications :

Holladay Mission and Values : All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below :

Position Competencies

Compensation :

The HR Specialist, Payroll and Compliance compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands :

Supervisory Responsibility :

Promotional Opportunity :

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.

This description is not all inclusive and duties will vary depending on business needs.