A / P Specialist

Job Description

Job Description

Benefits :

401(k)

Flexible schedule

Paid time off

Ramirez Hospitality Group Los Dos Potrillos Locations

Position : Accounts Payable Specialist

Employment Type : Full-Time, Hourly

Location : Corporate Office (supporting all 6 Los Dos Potrillos locations)

Overview

Ramirez Hospitality Group is seeking a highly organized and detail-oriented Accounts Payable Specialist to manage vendor invoices and payment processing for all six Los Dos Potrillos locations. This position plays a critical role in maintaining accurate financial records, ensuring timely payments, and supporting day-to-day operational accounting needs. The ideal candidate is responsible, efficient, and able to manage a high volume of invoices in a fast-paced, multi-location environment.

Key Responsibilities

Accounts Payable (AP)

Receive, review, and process vendor invoices for all 6 Los Dos Potrillos locations.

Verify invoice accuracy, correct coding, and required approvals.

Maintain organized digital and / or physical records of all invoices and payment documentation.

Reconcile vendor statements and resolve discrepancies promptly and professionally.

Prepare weekly or scheduled payment batches for approval and processing.

Maintain and update vendor files, ensuring accurate contact and payment information.

Communicate with vendors and internal teams to resolve billing issues or missing documentation. Ensure adherence to company purchasing and invoice approval policies.

Cross-Functional & Administrative Duties

Collaborate with location managers and the operations team to resolve invoice questions or approval delays.

Assist with month-end closing responsibilities related to accounts payable.

Support the accounting team with reporting, audits, and process improvements.

Maintain thorough and organized financial records for all Los Dos Potrillos locations. Uphold confidentiality, accuracy, and professionalism at all times.

Qualifications

2-4 years of accounts payable experience, preferably in hospitality, restaurants, retail, or multi-unit organizations.

Strong understanding of AP workflows and general bookkeeping principles.

Experience with accounting software (e.g., QuickBooks, Restaurant365, Toast, or similar).

Proficiency in Excel and standard computer applications.

Outstanding attention to detail, accuracy, and organizational skills.

Strong communication abilities and professionalism when working with vendors and internal teams. Ability to work independently and manage a high volume of invoices efficiently.

Dependable, self-motivated, and comfortable in a fast-paced office environment.