Recruitment Coordinator (6 month contract)

About Dust

We are creating a new AI operating system that has the potential to change the way companies operate. Our mission at Dust is to transform how work gets done by letting any team and employee shape the exact agents they need to accelerate their jobs.

With 70%+ weekly active users, people stick with Dust as much as they do with Slack and Notion. We already are a core part of their jobs.

We are at an exciting stage of our journeyand growing fast. We are serving great customers like Cursor, Clay, Whatnot, and Persona, and aim to x6 our growth by the end of 2025.

Dust is a Sequoia-backed company with an experienced and determined team of optimists (coming from companies like Stripe or OpenAI) that like to focus on users, getting great things done by shipping fast, and doesn't take itself too seriously while doing so.

Summary

We're scaling and we need someone who can own high-volume coordination and candidate experience while we build out our talent infrastructure.

This isn't a typical "book meetings and send calendar invites" coordinator role. You'll be a strategic partner who builds and optimizes our scheduling operations in Ashby, owns candidate experience touchpoints, and ensures we're moving at the velocity our growth demands. You'll coordinate across US and EU timezones, work directly with talent and hiring teams, and have the scope to shape how Dust thinks about and delivers world-class candidate experience.

This is a 6-month contract (5 days / week, SF-based, 4 days / week onsite) with potential to extend to 12 months based on business needs and performance.

Our Culture

Product-First : Unlike others focused on building foundation models, we're laser-focused on creating delightful product experiences with existing LLMs. Think "No GPUs before PMF".

Small, High-Impact Team : Join a team of alumni from Stripe, Square, OpenAI, and other top tech companies. We're intentionally keeping our team small and mighty every individual has massive scope and impact.

Transparency & Collaboration : Our repository is open source, and we leverage serendipity between team members. We believe the best ideas emerge when the team shares information and insights openly.

Proactive Problem-Solving : If you see something broken, fix itwithout waiting for permission. We don't wait for solutions - we create them.

Ship to Learn : We move fast and learn from real user feedback.

Intellectual Humility : We value strong convictions balanced with open-mindedness. Team members confidently advocate for their ideas while remaining receptive to new perspectives and evidence that might change their minds. If new data emerges, we adapt quickly.

What You'll Do

Core Coordination & Scheduling :

Own high-volume interview scheduling, coordinating 100+ interviews per week across US and EU timezones for both GTM and Engineering roles.

Manage complex scheduling scenarios including executive interviews, panel interviews, and last-minute changes.

Partner closely with recruiters (Reece and US GTM Recruiter), hiring managers, and interviewers to ensure seamless coordination.

Maintain exceptional responsiveness and speed - aim for sub-24 hour time-to-schedule for candidates.

Build & Optimize Systems :

Build and optimize Ashby scheduling workflows and automations to maximize efficiency and candidate experience.

Develop scheduling functionalities that empower the team to work more efficiently.

Leverage AI and automation tools to streamline coordination and reduce manual work.

Continuously identify bottlenecks and proactively implement improvements.

Own Candidate Experience :

Champion candidate experience from scheduling touchpoints - ensuring fast, clear, and exceptional communication.

Create and implement candidate experience projects (e.g., interview prep materials, candidate information packs, process improvements).

Gather candidate feedback and iterate on coordination approach based on insights.

Work toward measurable improvements in candidate satisfaction and time-to-hire (~15 days from entry to offer accepted).

Support Hiring Velocity (if bandwidth and interest permit) :

Support sourcing efforts for high-volume junior roles (e.g., BDRs).

Conduct initial screens for entry-level positions.

Requirements

3+ years of recruiting coordination experience in high-growth tech environments.

Deep Ashby ATS expertise - you know the platform inside and out, have built workflows and automations, and can help us optimize our setup.

Proven high-volume scheduling experience : You've successfully coordinated 100+ interviews per week with complex multi-timezone constraints (US + EU).

GTM and Engineering recruiting coordination : You understand the nuances of coordinating for both functions, including technical screens, panel interviews, and executive conversations.

AI and automation fluency : You actively leverage Ashby functionalities, AI tools, and automation to maximize efficiency - you work smarter, not just harder.

Candidate experience track record : You have built tangible projects that measurably improved candidate experience.

Proactive and fast-paced : You don't wait to be asked - you anticipate needs, stay ahead of deadlines, and move with urgency. You see problems and fix them without waiting for permission.

Scrappy and adaptable : You thrive in ambiguity and fast-moving environments, can build processes from scratch, and juggle multiple competing priorities without dropping balls.

Nice-to-haves :

Experience at an AI startup

Mix of both structured (larger company) and scrappy (startup) work environments

Experience supporting talent strategy projects beyond pure coordination

Location

We're prioritizing building our team with an in-person culture at our offices in Paris and San Francisco, valuing the magic that happens when talented people work closely together.

Why Dust

We're not building yet another enterprise SaaS tool. We're creating an AI OS that will fundamentally change how companies operate. We believe existing AI models are powerful enough to have a tremendous impact on the world (and will keep getting better) the key is building the infrastructure so that they have context and explore the best interfaces for humans to interact with them.

We have the unique opportunity to explore and shape the way humans interact with machines while working on a product we use ourselves every day.

If you're excited about crafting products that reinvent B2B software and want to join a team that combines the best of startup culture with the backing of top-tier investors, we'd love to talk.

Even if you don't check every box in our requirements, we encourage you to apply. We value diverse perspectives and backgrounds, and we're more interested in your potential and passion than a perfect match to our checklist.