Administrative Assistant Entry level

Benefits : 401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Training & development

Vision insurance

Benefits / Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated Entry-Level Administrative Assistant to join our team. The ideal candidate will provide essential administrative support, assist with daily office operations, and help maintain an organized and efficient work environment. This role is perfect for someone who is detail-oriented, eager to learn, and ready to develop their skills in a professional setting.

This position is Monday-Friday, 8 AM-5 PM. This position can be part-time or full-time.

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Assist in client experience and engagement

Schedule appointments and maintain a calendar

Organize meetings and take accurate minutes

Write emails, memos, and letters, and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Assist in sales support

Assist day-to-day operations and report directly to the CEO, Director, and Manager(s)

Record data for employees, including addresses, earnings, sales documentation, time off, performance appraisals, and more

Handle recruiting, job board posting and responses, scheduling interviews, and conducting basic onboarding for new employees

Support HR staff with documentation, processing paperwork, and more

Answer phones, relay messages, and manage staff questions on HR-related matters as needed

Perform regular audits of documentation

Maintain confidentiality of documentation and staff issues, as required

Assist with payroll and data entry.

Qualifications

High school diploma / GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment, such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects

Pay rate- $18.00 to $23.00 during probationary period.