Legal Practice Assistant (Santa Ana)

Position Overview

We are seeking an experienced Legal Practice Assistant to provide comprehensive administrative and legal support to attorneys and practice groups. This role requires strong organizational skills, attention to detail, and proficiency in managing legal documents, filings, and workflow in a fast-paced environment.

Key Responsibilities

• Understand the specific needs and business of assigned practice areas.
• Manage the business intake process, including adversary searches, drafting screening memos and engagement letters, and opening new files.
• Prepare, revise, and format legal documents and correspondence using various software applications; proofread for accuracy and compliance with firm standards.
• Prepare documents and applicable fees for electronic filings; e-file documents with federal and state courts and other agencies.
• Maintain and manage timekeeper calendars, including court docket deadlines, conferences, depositions, and meetings.
• Assist with projects, overflow work, and administrative tasks to support attorneys and colleagues across the firm.
• Manage administrative tasks such as processing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client billing statements.
• Use CST workflow application to enter and manage support requests, ensuring proactive communication and timely completion of tasks.
• Monitor task queue regularly, prioritize assignments, and maintain consistent workflow.
• Evaluate task urgency and workload capacity; accept assignments aligned with expertise and participate in training to expand capabilities.
• Serve as a resource to teammates, demonstrating willingness to mentor and share knowledge.

Qualifications & Requirements

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.