Office Manager / Bookkeeper

Job Description

Company Description

Alexander Party Rentals, founded in 1993, is a family-owned and operated company serving the Puget Sound Region with high-quality and affordable event rental equipment. We are an industry leader known for our wide range of products, including engineered tents, staging, and basic event essentials. Proud of our award-winning customer service, we work with individuals and organizations to create memorable events both large and small. With a mission focused on making the rental process effortless, reliable, and enjoyable, we prioritize exceptional service and a positive team environment. Our culture values fair compensation, teamwork, and a supportive workplace to ensure both client and staff success.

We are seeking a highly organized, trustworthy, and detail-oriented professional to manage the daily administrative operations of our office while executing fundamental bookkeeping and accounting support functions. This dual role is critical to ensuring smooth internal operations, maintaining accurate financial records, and supporting the entire team.

Key Responsibilities :

This role is divided into two primary areas of focus :

A. Office Management & Administration

• Administrative Support : Manage mail distribution, ordering and tracking office supplies, and maintaining a tidy and functional office environment.
• HR & Onboarding Coordination : Maintain employee files (digital and physical), assist with the onboarding process for new hires, and coordinate documentation for performance reviews.
• Facilities & Vendor Management : Maintain vendor files and records, with an emphasis on tax compliance.
• Team Support :  Assist overall management team with administrative tasks, making reminders, and performing compliance audits.

B. Bookkeeping & Financial Support

Qualifications and Skills

Preferred :

Benefits :