Front Office Coordinator

Job Description

Job Description

THE COMPANY

Acumen, LLC provides government agencies with high-quality, impartial research and analytical tools to inform decision-making. The activities that we perform reflect the general principle that providers, policy makers, and public citizens should have the best available evidence upon which to base their choices.

THE TEAM

Within the organization, the Administrative Operations (AdminOps) team ensures smooth and efficient workflow across all departments. They manage administrative tasks, coordinate office operations, and provide essential support to employees and leadership, enabling them to focus on their core responsibilities while maintaining a well-structured and productive work environment.

THE ROLE

The Front Office Coordinator manages the reception desk of our LA Office. They provide support to LA office staff as well as the organization as a whole by performing a variety of administrative, clerical, reception, facilities, and project-based tasks.

The person in this role will act as the first point of contact for in-office interactions with employees and visitors.  The Front Office Coordinator plays a vital role in maintaining a professional and welcoming office environment and ensuring efficient operations.

WHAT YOU’LL DO

Office Administration :

• Greets visitors, answers questions, and screens incoming calls
• Receives, sorts, and routes all incoming and outgoing mail and deliveries
• Responds to inquiries received via phone, mail, and / or email or appropriately routes them to senior administrative employees
• Organizes and maintains paper and electronic files
• Performs general administrative duties i.e. copying, faxing, filing, shredding
• Coordinates, purchases, and tracks office and kitchen supplies, weekly office food orders, and meals on an as needed basis with prior approval.
• Maintains expense tracker and conducts monthly reconciliation of credit card expenses
• Maintains conference rooms, kitchens, and common areas
• Coordinates with other administrative staff to ensure reception coverage during vacation, sick leave, and / or meal breaks
• Manages calendar appointments and schedules meetings as needed
• Manages cleaning and inventory restock for company apartment
• Trains and acts as a primary and secondary Floor Warden for LA Office Emergency Preparedness

Special Projects / Research Projects :

In addition, the Front Office Coordinator :

WHO YOU ARE

Qualifications required to be successful in the role :

Additional Qualifications :

Ideally you will also have :

This is an hourly position with a pay range of $21.00-$25.00 per hour depending on the experience and qualifications of the applicant.

Please note, this is an fully onsite position is available in our Los Angeles office.

We are excited to review your application and look forward to seeing how you can contribute to our mission!