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AP/AR Specialist - Trades Industry
AP/AR Specialist - Trades IndustryThe Professional Tree Care Company • Berkeley, CA, US
AP / AR Specialist - Trades Industry

AP / AR Specialist - Trades Industry

The Professional Tree Care Company • Berkeley, CA, US
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  • [job_card.full_time]
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Job Description

Job Description

  • Do you have Accounts Receivable, Accounts Payable or similar experience?
  • Would you enjoy working for a trades-related industry that’s similar, from an accounting perspective, to construction, HVAC, or other residential services?
  • Are you in the hourly pay range of between $28.00 and $32.00 per hour?
  • If you answered “Yes” to all three questions, please keep reading….

WHY YOU’RE SUCH A GREAT FIT FOR THIS ROLE. You are / You :

  • You’ve done this before, meaning that you have AR or AP experience or both.
  • You LOVE (love, love) accounting and want to continue a career in accounting.
  • Highly productive : work fast, enjoy keeping busy, and offer to help others if / when your own tasks are completed.
  • Have high attention to details and the ability to catch mistakes.
  • Easygoing, team player who enjoys the routine nature of AR / AP workflow.
  • Ability to handle sensitive information with discretion; a commitment to maintaining a respectful, gossip-free workplace is required.

    • Bonus points for :

  • Having an associate degree (AA, AS, or AAS) or bachelor’s degree (BA, BS, BFA, or BBA) in accounting, economics, finance or business.
  • Living near our headquarters in South Berkeley.
  • Being bilingual in both English and Spanish since several of the vendors you ’ ll work with primarily speak Spanish.

    • WHY JOIN PROFESSIONAL TREE CARE?

  • Stability. In business since 1980, we’re seasoned veterans of the tree care industry
  • Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find
  • We’re local : near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ. We like to hire folks who live within a brief commute distance of our office at 2828 8th Street, Berkeley. Please use Google maps to calculate how long you commute would be to arrive at 7 : 00 a.m.

    • ESSENTIAL FUNCTIONS

  • Evaluate, schedule, and process all accounts payable (AP) functions including vendor invoices, payments, and employee expenses.
  • Ensure proper coding, approvals, and supporting documentation for all AP transactions.
  • Prepare and process payments via checks, ACHs and wires on a routine basis.
  • Reconcile AP aging reports, vendor statements, credit cards and related accounts.
  • Manage corporate credit cards, including issuing cards, monitoring usage, adding funds, and processing travel and expense reports.
  • Add funds to specific employee’s or department head’s company credit cards as needed.
  • Issue and monitor corporate credit cards, travel, and expense reports.
  • Oversee the AP inbox responding promptly to inquiries and ensuring timely resolution.
  • Onboard new vendors and contractors by gathering W-9s and other documentation.
  • Maintain accurate and up-to-date vendor records and digital AP files including 1099 forms.
  • Assist our Accountant and senior accounting staff with month- and year-end closing activities including journal entries and reconciliation of payables-related balance sheet accounts.
  • Prepare cash forecasts, expense analysis, and AP / AR reports for executive review.
  • Review and update AP policies, procedures, and process improvements.
  • Collaborate with other departments to ensure accurate and timely payments and support overall business operations.

    • BASIC REQUIREMENTS of THIS POSITION

  • 1-to-3 years of bookkeeping, AR or AP Clerk or similar accounting-related experience.
  • Physically able to walk up two flights of stairs multiple times throughout the day and to lift / move deliveries including heavy cases of copy paper if needed.
  • Authorized to work in the U.S. without sponsorship.
  • Proficient with MS-Office Suite and accounting programs such as QuickBooks or Sage.

    • COMPENSATION AND FURTHER DETAILS

  • This position is paid $28.00 to $32.00 per hour plus Medical, Dental and Optical, paid at 50% by the company.
  • Access to 401(k) on one’s first day of employment
  • Company cell phone
  • Benefits after 90 days of employment include :

    • 50% contribution by the company for Kaiser / Medical, Optical, and Dental insurance.

  • 5 Paid holidays, 5 paid sick days, PTO (paid time off) earned as you work.
  • $400.00 employee referral bonus.

    • HOW TO APPLY

  • Update your resume so your EMAIL address is on the resume. NOTE :  If your email address is NOT on your physical resume, we cannot move you to the next step in our interview process, which is to send you a survey that matches your natural workplace behavior to our open positions.

    • No recruiters or outside agencies, please.

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