Assistant to the Executive Director and Board Liaison

Job Description

Job Description

American Ballet Theatre (ABT) is one of the greatest dance companies in the world. Since its founding season in 1940, ABT’s mission has been to create, present, preserve, and extend the incredible repertoire of classical dancing for the widest possible audience. Headquartered in New York City, ABT is the only cultural institution of its size and stature to extensively tour, enchanting audiences for eight decades in 50 U.S. states, 45 countries, and over 480 cities worldwide. ABT’s repertoire includes full-length classics from the nineteenth century, the finest works from the early twentieth century, and acclaimed contemporary masterpieces.  In 2006, by an act of Congress, ABT was designated “America’s National Ballet Company®.”

Reporting to the Executive Director, the Executive Assistant is responsible for overseeing the Executive Director’s calendar while coordinating projects and initiatives as assigned. This position acts as a representative of the Executive Director and presents a professional image by interacting knowledgeably and courteously with internal and external stakeholders.

Job Responsibilities

• Provide day-to-day administrative support to the Executive Director, including schedule and correspondence management, including government and companywide communications
• Calendar management includes organization and prioritization of complex demands and requirements
• Prepare briefings and meeting related documents and supporting materials / presentations
• Develop and maintain administrative procedures and processes
• Prepare and manage budgets, process expense accounts
• Arrange complex travel plans and maintain detailed itineraries
• Plan and execute a variety of internal and external events (e.g. town halls, government
• events)
• Liaise with stakeholders including Board members, VIP’s, Government officials and partners, leaders in the Arts & Business communities and Senior Management team Cross-Departmental Projects
• Conduct research and prepare and maintain confidential, specialized documentation; manage special projects as directed by the Executive Director
• Schedule and plan meetings for various working groups; maintain and distribute minutes; track and manage action items
• Coordinate, prepare, proof-read and submit annual government grant applications and reports as well as for individual programs and ensuring proper compliance of requirements of grant recognition
• Maintain schedule, governance compliance and record-keeping for two (2) boards and six (6) committees
• Draft, edit and circulate meeting agendas and materials
• Planning and execution of in-person and hybrid events and meetings
• Management of Board operations including committee updates, policies, and online portal
• Coordination of annual filings for governance
• Management of Annual General Meeting including tracking workback plans, running regular AGM committee meetings, and communication with internal and external stakeholders

Essential Skills and Qualifications

Benefits

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.