Compliance Coordinator

Sazerac Company Overview

Build your career at Sazerac! With almost 400 years of rich history, Sazerac Company has thrived as an independent, American family-owned company with operations in the United States and around the world. Since the 2000s, Sazerac has averaged double digit growth every year! Sazerac Company produces and markets the most award-winning bourbons and whiskeys in the world, including Buffalo Trace, Pappy Van Winkle, Eagle Rare, Blanton's, and Sazerac Rye. Additionally, Sazerac owns many popular brands across a range of spirits, including Fireball, Southern Comfort, Seagram's V.O., Myers's, Goldschlger, Parrot Bay, 99 Brand, and Platinum Vodka.

We're proud of our award-winning culture and distilleries. Our Louisville office has been named one of the "Best Places to Work in Kentucky" four times, and our Buffalo Trace Distillery has earned the title of "world's most award-winning distillery" through the dedication of our craftsmen for well over 200 years. Whether you're a recent graduate or an experienced professional, Sazerac provides extraordinary opportunities for growth with competitive salaries and benefits in an exciting, entrepreneurial industry.

Job Description/Responsibilities

The Compliance Coordinator supports the Regulatory & Compliance team with a primary focus on United States alcohol beverage compliance, while providing support for select international markets as needed. This position is responsible for coordinating and maintaining regulatory, trademark, and compliance-related information across jurisdictions, supporting trademark and brand protection activities, managing databases and records, maintaining team knowledge resources, and enabling efficient project execution.

The ideal candidate is highly organized, detail-oriented, self-directed, and proactive, with strong communication skills and a working understanding of regulatory compliance concepts. This role is essential in improving team efficiency, data accuracy, and cross-functional collaboration while ensuring timely and responsive support to internal stakeholders.

Key Responsibilities

• Knowledge Management & SharePoint Administration
• Maintain and organize compliance team's SharePoint site, databases, trackers, and knowledge repositories to ensure accuracy, completeness, and version control
• Support data analysis and reporting using Microsoft tools and other platforms to track compliance status, deadlines, and key metrics
• Support development and upkeep of compliance reference materials, templates, training documents, and standard operating procedures
• Ensure proper organization, naming conventions, and retention of regulatory and trademark records
• Improve accessibility, usability, and structure of shared compliance resources to support global teams

Project Coordination & Process Support

• Assist with project tracking, timelines, and deliverables for global compliance initiatives
• Coordinate across internal teams (Legal, Brand, Marketing, R&D, Procurement, External Counsel) to support compliance reviews and approvals
• Identify opportunities to streamline workflows, improve documentation practices, and enhance operational efficiency

Communication & Stakeholder Support

• Serve as a responsive and reliable point of contact for internal clients and compliance team members
• Communicate clearly and professionally across regions and time zones
• Proactively follow up on open items, deadlines, and action steps

Regulatory & Trademark Support

• Support domestic regulatory compliance activities across alcoholic beverage categories (spirits, RTDs, non-alcoholic products as applicable)
• Assist with trademark-related tasks, including data tracking, records maintenance, and coordination with internal and external stakeholders
• Maintain organized, accurate records of regulatory submissions, approvals, trademark filings, and related documentation
• Support compliance workflows related to labeling, formulations, marketing claims, and market entry readiness

Qualifications/Requirements

Qualifications & Experience

Required

• Bachelor's degree or equivalent experience in compliance, legal studies, business administration, regulatory affairs, or a related field
• 1+ years of experience in compliance, regulatory, legal operations, or coordination role (alcohol beverage or regulated industry preferred)
• Strong organizational skills with exceptional attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities independently and meet deadlines

Technical Skills

• High proficiency in database management, including building, maintaining, and improving trackers, records, and structured data systems to support teams.
• Proven ability to organize, design, implement, and maintain efficient information management systems, process tracking and knowledge. (SharePoint expertise strongly preferred)
• Proactive and action-oriented mindset; takes initiative and drives solutions without needing to be directed.
• Ability to identify gaps, inefficiencies, or risks and take ownership to address them through practical, well-organized solutions
• Familiarity with regulatory review, interpretation, and practical application
• Ability to translate complex information into clear, plain-language guidance for cross-functional teams
• Demonstrated creativity in developing tools, templates, and processes that make compliance requirements easier to understand and apply
• Expert Microsoft Office Suite experience, including:
• Excel (data tracking, formulas, pivot tables preferred)
• Outlook (calendar and email management)
• OneNote and Loop for collaboration and documentation

Core Competencies

• Self-management and initiative; able to anticipate needs and act proactively
• Strong problem-solving and process-improvement mindset
• Client-focused and responsive, with a service-oriented approach
• Ability to work effectively in a global, cross-functional environment
• Discretion and professionalism when handling confidential information