Risk and Compliance Administrative Assistant

Risk And Compliance Administrative Assistant

"Every person deserves compassion, dignity, and the safety of a place to call home."

Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and childrens and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.

Job Description: This Risk and Compliance Administrative Assistant supports regulatory compliance, licensing, and operational coordination across departments. Responsibilities include managing permits, filing required documents with government agencies, coordinating vendor services, and ensuring site safety compliance. The position also assists with office operations, records management, and may involve site visits and trips to government offices as needed. The pay range for this role is $20.00- $24.00.

Job Duties:

• Responsible for maintaining a repository to apply for licenses and permits, tracking renewal dates, and submitting applications as needed.
• Maintain the Legisway system with up-to-date licenses and permits.
• Establish rapport with finance to coordinate payments for licenses and permits.
• Determine which reports and legal notices must be filed and ensure timely submission to the appropriate city, state, or federal agencies.
• May be required to drive to and/or workplace sites, city, state, or other government offices to submit or obtain necessary paperwork.
• Ensure compliance with site safety equipment such as AEDs, Emergency Action Plans (EAP), Workplace Violence Prevention Policy Binders (WVPP), and Safety Data Sheets (SDS) Binders.
• Maintain records of all healthcare compliance activities, such as running weekly audits of necessary Exclusion Lists.

Compliance & Operational Coordination:

• Liaison between compliance and operations during the planning stages of opening new sites.

Interdepartmental Collaboration:

• Work cooperatively and effectively with departments, facilitating interdepartmental workgroups and communication to set goals, resolve problems, and enhance organizational effectiveness.

Third Party & Contract Management:

• Collaborate with contracted third parties to produce updated Certificates of Insurance (COI) as required.

Records & Filings:

• Assist in the processing of records by the due date.
• Assist in filing claims to the appropriate parties for timely notification.

Office Administrative Duties:

• Support daily office operations, including supply management, guest reception, and maintaining executive conference rooms.
• Coordinate logistics for meetings and events, such as food orders, room setup, and equipment readiness.
• Support the Executive Assistant in taking meeting minutes for leadership and operational meetings, as needed.
• Assist with internal projects and company events through planning, coordination, and execution support.

Other Duties:

• This is not an exhaustive list and may include other responsibilities as business needs dictate.

Expectations: Fulfill Illumination Health + Home Guiding Principles of CARE, Community, Action, Respect and Empowerment.

• Prioritize individual and client health and safety.
• Be able to meet deadlines and work under pressure.
• Communicate any concerns and feedback to Supervisor with tact and professionalism.
• Set and maintain healthy boundaries with internal and external partners.
• Maintain confidentiality of client and organization information.

Required:

• High School Diploma
• 3 years relevant experience
• Basic Computer Skills
• Valid CA Driver License and eligibility for company vehicle insurance

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance