Vendor Manager

Company overview
With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative that will meet critical infrastructure needs and make possible strategic investments that will have lasting effects on public health. Investments and improvements through this initiative will help modernize DOHMH’s foundational capabilities and data infrastructure, enabling it to partner in complex health and health care environments and, in turn, support better public health outcomes, including COVID-19. This initiative supports larger efforts to rebalance investments in public health and more equitably serve communities and populations.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH. This is a grant-funded position ending in November 2027.

DOHMH’s Office of Emergency Preparedness and Response (OEPR) was created to promote DOHMH’s and NYC’s ability to prevent, prepare for, respond to, and recover from health emergencies. The OEPR is responsible for coordinating agency-wide emergency preparedness planning, exercises and training, evaluation of incident response, and exercise performance as well as coordinating with community stakeholders, city, state, and federal partners on public health emergency planning and response. The OEPR also works with healthcare partners to optimize the provision of health services during a large-scale disaster.

The Bureau of Emergency Field Operations (BEFO) is responsible for the planning, exercise, training, logistics, operations, and staffing of Citywide public health emergency plans and field operations including: Post Emergency Canvassing Operations (PECO), Community Reception Centers (CRC), quarantine operations, and antibiotic or vaccine Points of Dispensing (PODs).

Job description

DOHMH has an opening for a Vendor Manager. Reporting to the Senior Supply Chain Manager, this position oversees the Group responsible for coordinating and managing the services from various vendors, including a 3PL warehouse, which improve the readiness of NYC’s Public Health Emergency Stockpile, and the Citywide Health Emergency Field Operations Logistics Group, for response operations.

Duties

• Manage the Vendor management Group, including two coordinators, creating, and maintaining oversight of Group goals, objectives and milestones, and tracking through completion
• Oversee the execution, tracking and spend down of Bureau yearly fiscal contracts, procurement processes, and Bureau purchase order requests
• Manage the contractual relationship between DOHMH and the City’s 3PL emergency stockpile RSS warehouse, continuously enhancing readiness capabilities and ensuring all requirements are adhered to, including:
• Ensuring vendor purchases and maintains DOHMH indicated PPE (Living Stockpile) inventory in their nationwide distribution centers, that would be earmarked for NYC to use during an emergency, and update formulary as needed.
• Overseeing the conduct of quality checks (inventory accuracy, product integrity) for PPE (Living Stockpile) and rotation to ensure stock is unexpired, and within acceptable shelf life.
• Ensuring proper storage and maintenance of ventilators that would need to be brought to a “patient-ready” upon request
• Manage the maintenance, including rotation and shelf-life extension coordination, of a pharmaceutical cache to support first responders, healthcare workers and PODs, to support mass prophylaxis in response to an aerosolized anthrax release
• Oversee the adherence and maintenance of the cGMP compliance quality program, and liaise with ASPR/SNS to conduct yearly audits of the facility and validate product integrity
• Assist with the development, documentation, and testing of CHEFO ERG/ICS logistics roles, functions, responsibilities, and coordination processes; participate in drills and exercises
• It is expected that the Vendor Manager will be a key member of the incident command structure during emergency

Qualifications:

• Three or more years’ experience managing staff in an office setting supporting procurement, supply chain, or logistics operations through work related, but not limited to, any of the following areas: sourcing and procurement, fiscal process management and/or supply chain improvement
• Three or more years’ experience managing staff in an office setting supporting procurement, supply chain, or logistics operations through work related, but not limited to, any of the following areas: sourcing and procurement, fiscal process management and/or supply chain improvement.
• Strong project/program management skills with experience developing written reports, policy/procedures and executive-level briefings
• Exceptional writing, communications, organizational and interpersonal skills
• The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines.

Additional Desired Qualities

• Successful completion of the Incident Command System (ICS) and National Incident Management System (NIMS) courses (100, 200, 700, and 800)
• Strong analytical skills and ability to manage and report complex information.
• Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
• Ability to prioritize and work in fast-paced environment with hard deadlines.
• Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.

Benefits

• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403 (b) + employer matching and discretionary company contributions.
• College Savings Plan.

Additional Information:

• This is a temporary grant-funded position ending in November 2027.
• This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
• Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
• This individual will be expected to work non-business hours during emergencies.

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual and transgender individuals, and veterans.