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Executive Administrator
Executive AdministratorStar One Credit Union • Sunnyvale, CA, United States
Executive Administrator

Executive Administrator

Star One Credit Union • Sunnyvale, CA, United States
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

EXCELLENT PAY AND BENEFITS!

Be a part of one of the most successful financial institutions in the country!!

Star One Credit Union is one of Silicon Valley's largest, member-owned financial institutions. Star One offers financial services to more than 129,000 members worldwide. With assets over $9 billion, Star One is ranked 19th in total assets among over 4,900 credit unions nationally. For ten years in a row, Star One has been ranked #1 by America's Credit Unions for providing the highest direct financial benefit to the members we serve.

We offer AMAZING BENEFITS that help keep our employees healthy and shining bright!!!

  • 401(k) Plan, Match, and Profit Sharing
  • Annual Wellness Benefit
  • Education Assistance
  • Employee Loan Discounts
  • Medical, Dental, and Vision (Effective date of hire)
  • Paid Holidays
  • Paid Time Off Program
  • Staff Incentive Variable Pay (Bonus)

Job Title : Executive Administrator

Hours : Monday through Friday from 8 : 00 a.m. to 5 : 00 p.m., and weekends as required for off-site meetings and other corporate events. Required to work physically on-site four days a week. Must be flexible and able to adapt schedule based on business needs.

Salary Range : $70,500 -$98,600 which is base pay.

Compensation will be based on candidate qualifications.

Job Scope / Duties

  • The Executive Administrator is responsible providing administrative support to Star One's Executive Team, Board of Directors, Supervisory Committee, and staff.
  • Support includes but is not limited to preparing memos, letters, presentations, reports, and spreadsheets.
  • Coordinates meetings for the President and CEO, Executive Vice Presidents, Vice Presidents, and Officials.
  • Provides assistance with coordinating Board packets and meetings, and takes minutes as needed.
  • Serves as a technical facilitator during all Board and Executive meetings.
  • Works closely with the Information Systems Team to address connectivity and other technical meeting issues.
  • Assists the Department Lead with planning and execution of both Spring and Fall Strategic Planning meetings, which requires travel and off-site presence.
  • Coordinates travel for Vice Presidents, management, and staff.
  • Manages the notary renewal process and tracking.
  • Coordinates food orders for a variety of business meetings and corporate events organization wide.
  • Responsible for trade and business publication subscriptions for the credit union.
  • Provides ongoing support with a variety of administrative tasks and projects.
  • Performs other duties as required.

    • Experience / Minimum Education Requirements

  • Requires six to eight years (6-8) of Executive Administrator experience in a professional office environment, preferably within a financial institution.
  • Experience with business travel and sensitive handling of confidential information is also required.
  • Highly proficient with Microsoft Office including Word, Excel, Forms, PowerPoint and Teams.
  • Bachelor's degree in Business Administration or the equivalent level of related education and experience.

    • Knowledge / Skills / Abilities

  • Knowledge of executive and Board operations, and governance is preferred.
  • Excellent communication (verbal, written, presentation, and listening) and interpersonal skills.
  • Ability to address confidential and sensitive situations / issues with a high level of professionalism.
  • Requires strong organizational skills, attention to detail, and the ability to work collaboratively across teams to support executive and departmental needs.
  • Requires the ability to multi-task, manage multiple competing priorities, and meet deadlines.
  • Requires strong problem solving, analytical, and technical skills.
  • Ability to work effectively and interact with individuals at all levels of the organization.
  • Ability to maintain the highest degree of professional ethics, confidentiality, and neutrality.
  • Ability to maintain an effective and efficient workflow while maintaining high service standards.
  • Must be able to work independently with minimal supervision.
  • Ability to travel both in and out of state as needed.

    • MUST HAVE GOOD CREDIT.

    We are a proud Equal Opportunity / AAP Employer M / F / Vet / Disabled

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    Executive Administrator • Sunnyvale, CA, United States

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