Strategic Initiatives & Public Records Officer

Job Summary

FVRLibraries is seeking a full-time Strategic Initiatives & Public Records Officer to join our team. The Strategic Initiatives & Public Records Officer is responsible for leading and coordinating system-wide projects that advance the library's mission, values, and long-range vision, while ensuring compliance with state and local public records laws. This position also oversees statistical tracking and analysis to measure organizational impact, support decision-making, and ensure transparency. The Officer serves as a bridge between innovation, accountability, and evidence-based practice : driving organizational priorities, coordinating initiatives across departments, and managing public records with accuracy and responsiveness.

The essential functions of this position include :

• Coordinates, monitors, and reports on organizational initiatives, projects, and priorities to ensure alignment with the library's strategic plan.
• Develops tools and processes to track progress, outcomes, and key performance indicators for strategic and operational initiatives.
• Collaborates with leadership and staff to ensure initiatives remain on schedule, within scope, and effectively communicated.
• Prepares updates, dashboards, and presentations for the Library Board, leadership team, and staff.
• Collects, validates, and analyzes library usage statistics, community impact measures, and operational performance data.
• Prepares recurring and ad-hoc statistical and narrative reports for local, state, and federal agencies, as well as for internal stakeholders.
• Translates data into actionable insights to guide decision-making, budgeting, and service planning.
• Designs and maintains data visualization tools and reporting dashboards to communicate trends and performance metrics to staff and the public.
• Serves as the library's designated Public Records Officer, ensuring compliance with state public records laws and local regulations.
• Manages the intake, processing, and timely response to public records requests, coordinating with legal counsel as necessary.
• Maintains accurate records logs and analyzes patterns in requests to improve efficiency, transparency, and accountability.
• Develops and maintains policies and procedures related to records retention, access, and disclosure, and provides related training and guidance to staff.
• Maintains comprehensive documentation, correspondence, and data systems associated with public records management and reporting.
• Collaboratively manage district-wide projects and community projects; responsible for communication of a function area; attends meetings and participate in committees and / or organizations that further the library's mission and goals.
• Keep informed of current practices by attending workshops and educational programs or reading specialized literature.

Supervision

This position reports to the Executive Director and works independently with minimal supervision. This position does not directly supervise staff but provides guidance and direction to staff regarding specialized knowledge.

Education & Experience

To be considered, applicants must have :

Schedule & Location

This position works Monday-Friday, 8am-5pm at the district's Operations Center in Vancouver, WA. The exact hours may vary based on the demands of the position and business needs. Occasional evening or weekend hours may be required to meet deadlines or support project requirements.

Compensation & Benefits

This position earns between $31.04 and $46.55 hourly. To be considered for a starting salary above the pay grade minimum, candidates must exceed the minimum experience requirements listed above .

We have an excellent benefit package. FVRLibraries covers 90-95% of full-time employees' health insurance premium cost and 90-100% of dental insurance premium costs. In addition we provide employees with Life Insurance, AD&D and Long-Term Disability Insurance at no cost to the employee. Employees have the ability to enroll in additional, voluntary life insurance, income protection plans, flexible spending accounts and health savings accounts.

Our employees enjoy 13 paid holidays throughout the year. Full time employees accrue 8 hours of sick leave per month. The initial vacation leave accrual is 11 hours per month; this increases over time based on years of employment. We also offer other types of paid time off for situations such as jury duty, bereavement leave, inclement weather and more

Application Instructions & Process

Click "Apply" and follow the steps to complete your online application. To be considered candidates must,

The recruiting process for this position will include the following :

FVRL values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, including veterans, those with disabilities, persons of color, immigrants, refugees, or those who identify as LGBTQIA+. FVRL is committed to being equitable and fair in providing access to opportunities for all.

Reasonable accommodations may be made to enable individuals to apply for this position or to perform essential functions of this position. If you require reasonable accommodation in completing any pre-employment testing, interviews or otherwise participating in the employee selection process, please direct your inquiries to our Human Resources department.