Executive Assistant

Executive Assistant

The UHealth System at the University of Miami has an exciting opportunity for a full time Executive Assistant in the Radiation Oncology Department in Downtown, Miami.

The Executive Assistant leads the broad scope of executive support-related activities and / or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.

Core Job Functions :

• Reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support.
• Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.
• Manages executive's calendar and approves / declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and / or priorities.
• Prioritizes meetings for executive to include the rescheduling and / or cancellation of other high-level meetings.
• Manages executive's travel arrangements and budget. Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive.
• Ensures executive is prepared for meetings and / or presentations and is kept abreast of important information prior to any meetings / conference calls.
• Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive. Prioritizes and manages multiple projects and / or special assignments championed by the executive. Leads the planning of annual or ad-hoc special events. Trains and supervises lower level clerical staff as needed. Adheres to University and unit-level policies and procedures and safeguards University assets.

Core Qualifications :

Education : Associate's degree in relevant field

Experience : Minimum 5 years of relevant experience

Knowledge, Skills and Attitudes :

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.