Safety & ISO Documentation Team Member

About the Job

Job Title: Safety & ISO Documentation Team Member

Department: Environmental, Health & Safety (EHS) / Quality

Reports to: EHS Manager

Position Summary:

The Safety & ISO Documentation Specialist is responsible for developing, maintaining, and controlling safety and ISO-related documentation to support compliance with applicable regulations and management system standards (e.g., ISO 45001, ISO 9001, ISO 14001). This role ensures accurate, current, and accessible documentation to support audits, investigations, training, and continuous improvement initiatives.

Key Responsibilities:

Safety & ISO Documentation

• Develop, review, revise, and maintain safety and ISO management system documents, including:
  • Policies, procedures, and work instructions.
  • Risk assessments, Job Safety Analyses (JSAs), and hazard registers.
  • Emergency response plans and safety manuals.
  • Forms, logs, and records required for compliance.
• Ensure documents align with ISO standards, regulatory requirements, and internal company processes.
• Maintain document version control, approval workflows, and retention schedules.

ISO Management System Support:

• Support implementation, maintenance, and continual improvement of ISO management systems.
• Prepare documentation packages for internal, external, and certification audits.
• Track corrective actions, preventive actions, and continuous improvement initiatives.
• Assist with management reviews by compiling required metrics and documentation.

Audit & Compliance Support:

• Coordinate document requests from internal auditors, third-party auditors, and customers.
• Ensure timely submission of accurate documentation and evidence.
• Track audit findings and assist in corrective action documentation and closure.

Safety Program Support:

• Assist with incident investigations by documenting reports, root cause analyses, and corrective actions.
• Support safety programs such as training records, inspections, observations, and regulatory reporting.
• Maintain safety metrics, dashboards, and compliance tracking tools.

Collaboration & Communication:

• Work closely with EHS, operations, HR, and leadership to gather and validate documentation.
• Communicate document changes and updates to affected stakeholders.
• Guide team members on document usage and compliance expectations.

Qualifications:

Required:

• Associate's or Bachelor's degree in Safety, Quality, Industrial Technology, Business, or related field (or equivalent experience).
• Experience and knowledge of ISO standards (ISO 45001 preferred).(18001 and 14000)
• Strong document control and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong written communication and attention to detail.

Preferred:

• ISO internal auditor training or certification.
• Experience in manufacturing, construction, utilities, or industrial environments.
• Familiarity with regulatory requirements (OSHA, EPA, DOT as applicable).
• Experience with document management systems.

Skills & Competencies:

• Excellent attention to detail and accuracy.
• Strong time management and prioritization skills.
• Ability to interpret regulatory and ISO requirements.
• Effective written and verbal communication.
• Ability to work independently and manage multiple deadlines.
• Continuous improvement mindset.

Physical & Work Requirements:

• Primarily office-based with occasional field/site visits.
• Ability to sit, stand, and work at a computer for extended periods.
• May require occasional lifting of files or binders (up to 25 lbs.).
• Position requires strong and positive self-focused professional work skills.
• This person must have a positive can do attitude with loyalty to achieving company goals.
• This position is essiential in obtaining strong customer relations from an organization process perspective.
• Overtime and weekends if required.
• Self-starter preferred, Korean language skill, would be preferred but not required.
• Professional demeanor, strong interpersonal skills and communication skills written and verbal.
• Must be proficient in managing and maintaining ISO documentation.

Work Environment:

• Office and operational environments.
• Interaction with multiple departments and external auditors.