Early College Analyst

Position Type : Non Classified

Job Title :

Early College Analyst

Classification Title :

Administrative Analyst

Campus Location : ASU Beebe

Job Description : General Description

The Early College Analyst provides administrative support to the Early College Offices and assists the Associate Director of Early College / Concurrent Enrollment Coordinator. Responsibilities include supporting concurrent instructors, students, and department staff by answering phones, preparing correspondence, making copies, and serving as a point of contact for visitors, students, and instructors via phone, email, or in person. The role also includes processing admission applications, advising applicants on the use of online application tools, and delivering excellent customer service throughout the admissions cycle. The Analyst creates, maintains, and organizes student records using an imaging system and the University’s student information system, as well as assist with data requests and other administrative tasks for the Early College offices.

Essential Duties and Responsibilities

1. Monitors the concurrent email account and answer incoming phone calls.

2. Responsible for department correspondence, oral and / or written as requested including theconcurrent admissions process; process mail in / out; communicate reminders to concurrentinstructors, counselors, and students (i.e. deadlines, reports, submission of grades,attendance); assist the department with website content management.3. Purchasing / budget / inventory : maintain departmental account for ordering supplies andmaintaining inventory; obtain approval from the Concurrent Enrollment Coordinator prior toall purchases; prepare items for submission to M&R; enter requisitions and receive materials;reconcile and maintain P-Card; assist with inventory including supporting annual procurement efforts; process requests to advancement for promotional items.

4. Supports Concurrent Enrollment Coordinator in requesting data collection.

5. Processes admission applications by entering accurate data and updating applicant files accordingly. Receives, processes, scans, and indexes a variety of student enrollment documents, including but not limited to enrollment forms, transcripts and test scores.6. Compares and analyzes all submitted documents to determine eligibility based on the college’s standards including but not limited to test scores and GPAs.

7. Correspond and communicate directly with applicants to advise them of their eligibility status,need for additional information, provide requested information, or schedule.8. Maintain physical / digital office filing system. Establishes and maintains various files andrecords.9. Composes various electronic and paper documents for concurrent instructors, counselors, andstudents.10. Make travel arrangements for school visits.

11. Supports concurrent instructors in various ways (ex. grades and attendance).

12. General office responsibilities including copying and servicing office equipment.

13. Organize, coordinate, plan, and conduct department events by securing space, equipment,food, invitations, and announcements. Assist department in coordinating events and functionsin conjunction with partnered high schools.14. Support concurrent instructors in obtaining access to CNS, Canvas, Outlook, etc. and on-boarding such as ID card and any required training.

15. Assist in the preparation, collection, and submission of instructor syllabi and maintains digital copies of course syllabi; manage classroom room schedules.

Required Qualifications :

Education Knowledge of a specialized field, such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college.

Experience General 12 to 18 months related experience and / or training.

Strong interpersonal, written, and verbal communication skills, attention to detail, and the ability to work independently are essential. Experience with Ellucian Banner and / or customer relationship management (CRM) systems is highly preferred.

Minimum Salary or Salary Range :

$33,000-$35,000

Stand : regularly

Walk : regularly

Sit : frequently

Use hand to finger, handle, or feel :

frequently

Reach with hands and arms :

occasionally

Climb or balance : occasionally

Stoop, kneel, crouch or crawl :

occasionally

Talk or Hear : continuously

Up to 10 pounds : occasionally

Does this position have any special vision requirements? Check all that apply. :

Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement :

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial / credit history / background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements :

Both

ASU Beebe EEO Statement :

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number : NC3112014

Open Date : 12 / 04 / 2025

Open Until Filled : No

Special Instructions to Applicants :

NOTE : If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran’s Preference, we will need to see proof of status in order to grant that. Please see Veteran’s Preference section of the application for specific proof.

Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT / OPT), TN or any other status.

U.S. Department of Labor

• Know Your Rights https : / / www.dol.gov / sites / dolgov / files / OFCCP / regs / compliance / posters / pdf / 22-088_EEOC_KnowYourRights-ScreenRdr.pdf
• Family and Medical Leave Act (FMLA) https : / / www.dol.gov / sites / dolgov / files / WHD / legacy / files / fmlaen.pdf (English) https : / / www.dol.gov / sites / dolgov / files / WHD / legacy / files / fmlasp.pdf (Spanish)
• Employee Polygraph Protection Act https : / / www.dol.gov / sites / dolgov / files / WHD / legacy / files / eppac.pdf