Programming Contract Administrator

Position Status : Part-Time (Estimated 10-20 hours per week)

Exemption Status : Non-Exempt

Reports to : Director of Programming

Work Environment : Flexible, offering a Hybrid model (combining On-Site Office and Remote Work) or the option of a Fully Remote arrangement.

Core Values

Inclusion, Creative Excellence, Innovation, Collaboration, Purposeful Service

Position Overview

The Programming Contract Administrator is the essential underpinning of Tennessee Performing Arts Center's programming department. Offering significant flexibility, this part-time Contract Administrator manages the full lifecycle of wide-ranging contracts, ensuring compliance, tracking critical financial obligations, and facilitating seamless internal and external communications.

Primary Responsibilities

Contract Administration & Compliance

This permanent part-time role, estimated at 10-20 hours per week, requires expert attention to detail and a proactive approach to contract management across multiple programming areas, including TPAC Presents, Education, and Venue Rentals.

• Contract Lifecycle Management :

Meticulously review, markup, sign, and process contracts for TPAC Presents, Education, and Resident Company programming, ensuring all deal terms are accurately confirmed and necessary addenda are attached and signed.

Proactively obtain and track Certificates of Insurance (COIs) for all TPAC Presents shows, once annually for Broadway series (via our partner, Broadway Across America), and as needed for Resident Companies and Licensees.

Financial & Administrative Tracking

The Contract Administrator plays an important role in the accurate financial and administrative management of programming-related expenses and venue rentals.

Complete data compilation and entry on the Music Licensing tracking spreadsheet for timely reporting.

Initiate requests for wire transfers and other necessary payments for TPAC Presents and Broadway productions, including processing guarantees at the start of each Broadway week and making deposits for TPAC Presents.

Ensure the Momentus system is updated with fully executed contracts, current COIs, and complete task logging with necessary follow-up.

Administrative Support

Monitor the General Inquiry Line for Venue Sales, providing timely and professional email responses.

Administer the programming calendar by sending availability and checking dates for potential client inquiries.

The responsibilities listed above are not all inclusive. Other related duties may be assigned.

Skills and Knowledge

Software and Services Used

Frequent Functions and Working Conditions

How to Apply

TPAC is an Equal Employment Opportunity employer. All aspects of the employment process will be merit-based and applied without discrimination on the basis of race, color, religion, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship or other protected characteristics.