Research Administrator III

Research Administrator III

Job No : 538409

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Grant or Research Administration, Health Care Administration / Support

Department : 29080100 - MD-PATHOLOGY-GENERAL

Job Description

Classification Title :

Research Administrator III

Classification Minimum Requirements :

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Job Description :

Post-award functions, to include : Review grant and contract award terms and conditions to

determine budgetary requirements, restrictions, invoicing schedules, and other details. Coordinate with

Contracts & Grants and other central university offices for proper processing and acceptance of awards.

Award set-up in UFIRST and award modifications, assistance with completion of progress reports and

preparation of comprehensive reports for all extramural funding in the Department to be provided to PI's

and department management committee.

Assists with submission of faculty assignment reports as well as time and effort reporting for faculty

and staff each semester. Manages key personnel commitments within the commitment module

Assists in the preparation of annual operating budget request (i.e., salary sources, expenses funded

from extramural sources). Prepares special cost and / or budgetary reports as requested.

Oversee the financial management of complex grants and contracts, ensuring expenses are

allowable, allocable, reasonable, and consistent with sponsor regulations. Coordinates with Pathology

Fiscal group to ensure that purchases are appropriately processed and charged to the correct accounts.

Assures that grants have funds in the appropriate category and process budget transfers as needed.

Analyze project expenses, develop cost projections, and provide financial tracking to ensure fiscal

control. Regularly monitor expenditures to identify potential budget overruns or savings. Address and

correct errors in fund management, ensuring compliance with sponsor financial guidelines. Assist in

preparing for internal and external audits of sponsored projects, ensuring accurate and complete

documentation.

Prepare and submit financial reports to sponsors and PIs. Ensure timely invoicing and collection of

revenue, accurately presenting invoices to sponsors. Assists with project no-cost extensions and close

outs including preparation of letters and documents. Responds to requests for information from DSP and

C&G personnel and prepares reports as required for all PIs.

Enters payroll distributions for the department. Ensures that personnel appointments are made

according to grant and departmental operating budgets. Processes retroactive payroll corrections,

initiates cross college and prior year payroll updates and requests journal cost transfers to correct payroll

that does not get corrected through the retro process. Responds to questions regarding personnel

appointments on grants.

Back up for pre-award functions, to include : inputting proposals into UFIRST and myUFL

Expected Salary :

Commensurate with education and experience

Required Qualifications :

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience

Preferred :

Prior UF Grant's management experience. UFIRST and myUFL experience.

Special Instructions to Applicants :

In order to be considered, you must upload your cover letter and resume.

This requisition has been reposted. All previous applicants are still under review and need not reapply.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

No

Applications Close : 15 February 2026

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 538409

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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