Project Coordinator

Project Coordinator

Take the next step in your professional development with a Project Coordinator position. This role involves processing orders for merchandise received through various channels such as mail, telephone, fax, or email. The Project Coordinator will play a critical role in ensuring the smooth processing of orders and maintaining strong communication with customers and internal teams. This is a non-exempt position reporting to the Project Manager.

Responsibilities

Review orders received for price and quantity accuracy. Communicate effectively and build relationships with Sales Representatives to understand customer expectations. Enter orders into SAP promptly and maintain all project information and documentation for Quotes / Purchase Orders. Compute costs, sales representative commissions, applicable taxes, and shipping charges. Inform customers of updated unit costs, shipping dates, anticipated delays, and additional required information. Ensure all paperwork is accurate and follow up as necessary with customers. Print order documents and forward them to the customer service manager for review. Confirm material allocation or orders and follow up with the Procurement Manager regarding material arrival dates. Prepare production documents and insert them into specific notebooks for the Production Coordinator. Follow up on orders sent to production to ensure delivery by specified dates. Check shipping orders for accuracy in quantity and updated freight costs. Specify special labeling or packaging requirements for shipment and communicate to relevant departments. Prepare documents including customized reports, KPIs, and correspondence, and update databases as required. Record customer complaints and work with the Customer Service Manager to improve the customer experience. Collaborate with production, shipping, and warehouse personnel to expedite or trace missing or delayed shipments. Learn customer processes and tools and support customer requirements. Maintain the customer name and address database and ensure contact information is updated in SAP. Follow up with customers on backlog projects weekly or monthly based on material requirement dates. Create and follow up on Sample Requests to ensure timely shipment. Create shipping documents for carriers, whether at customer cost or as a no-charge replacement. Perform other duties as assigned.

Essential Skills

Administrative or coordination experience. Attention to detail. Proficiency in Excel data entry and accuracy. Strong communication skills. Experience in construction administration, document control, customer service, project coordination, invoicing, and purchase orders. SAP ERP and Salesforce.com experience. High level of interpersonal skills and flexibility. Oral and written communication proficiency. Proficiency in Microsoft Office applications and Outlook. Knowledge of SAP or equivalent ERP software.

Additional Skills & Qualifications

Ability to remain focused and avoid errors despite constant interruptions. Strong organizational skills to prevent errors. Ability to set priorities and command the process during production meetings.

High school diploma or GED, or one to three years of related experience / training, or an equivalent combination of education and experience. Physical ability to lift files, open filing cabinets, and perform necessary tasks such as standing, walking, and reaching.

Work Environment

Work in a sleek, contemporary building with large L-shaped desks within a team of four people, offering spacious work areas. Enjoy a nice work environment with no drama and strong tenure.

Job Type & Location

This is a Contract to Hire position based out of Bristol, CT.

Pay and Benefits

The pay range for this position is $20.00 - $29.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off / Leave (PTO, Vacation or Sick Leave).

Workplace Type

This is a fully onsite position in Bristol, CT.

Application Deadline

This position is anticipated to close on Dec 20, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.