Payroll / Compliance Administrator

Payroll / Compliance Administrator

We are on the lookout for individuals who thrive in the collaborative spirit of engineering, where their efforts are appreciated, and excellence is recognized. Join our dynamic team where you can play a crucial role in creating a meaningful and long-lasting influence on the communities we serve.

We are seeking an experienced Payroll / Compliance Administrator to oversee and execute our payroll operations. This role is responsible for ensuring timely, accurate, and compliant payroll processing for a growing team of salaried and hourly professionals including engineers, field staff, and administrative personnel. The ideal candidate brings a deep understanding of payroll best practices, a keen eye for detail, and a proactive approach to continuous improvement as Keller Associates grows.

Duties / Responsibilities :

• Manage end-to-end, multi-state bi-weekly payroll for salaried, hourly, and project-based employees
• Ensure compliance with all federal, state, and local payroll, wage, and hour lawsincluding certified payroll reporting for public infrastructure projects
• Coordinate payroll-related components of benefits administration, including reconciliation of benefit deductions with HR and accounting
• Process and manage shareholder distributions, employee bonuses, and ensure proper tax withholdings on all variable compensation
• Collaborate with HR to process new hires, terminations, status changes, and benefit elections
• Partner with Project Managers and Accounting on accurate job costing and labor allocations
• Prepare and reconcile payroll reports, including general ledger entries and payroll liability accounts
• Oversee payroll tax filings, W-2 preparation, and year-end reporting
• Maintain internal controls and ensure confidentiality of payroll information
• Manage and maintain billing rates and title code configurations within internal systems
• Oversee the application and renewal process for business licenses
• Coordinate annual renewals for engineering board licenses and ensure compliance with regulatory requirements
• Perform other duties as assigned

Required Skills / Abilities :

Education and Experience :

Benefits :

We are a mid-sized consulting firm providing water, wastewater, civil, transportation, and structural engineering services throughout the West including Oregon, Washington, Idaho, Nevada, and Utah. We provide client-focused solutions in surface water, water and wastewater engineering, as well as transportation planning, roadway, bridges and vertical structures, site civil design, construction management, electrical, controls, and surveying. Our clients include federal, state, and local agencies as well as small and medium sized cities. Our work is never boring and always influences the communities we serve. We take joy in everything we do from work to play our staff finds ways to be more human and balanced.

Keller Associates, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.