Bid Manager

Bid Manager

Join Us at PSI - Where You Belong, Grow, and Thrive! At PSI, we believe that people achieve their best when they feel they truly belong. We're proud to foster an environment where everyone is supported to reach their full potential. From your first day through every step of your journey with us, you'll feel the difference in how we work, grow, and succeed together.

The Bid Manager is the engine behind the proposal process - driving execution, maintaining momentum, and ensuring every element stays aligned from kickoff through submission. This role owns the proposal timeline, manages resources and task flow, and steers cross-functional collaboration to meet deadlines with precision. Bid Managers partner closely with Proposal Writers, who shape the narrative and craft client focused messaging. Together, they combine structure and storytelling to produce proposals that are compliant, strategic, and compelling.

Role Responsibilities

• Project & Workflow Management
• Develop and maintain the overall proposal project plan, timelines, and deliverables.
• Coordinate kick-off meetings, strategy sessions, reviews, and QC checkpoints.
• Track proposal pipeline, submission status, win / loss feedback, and reporting metrics.
• Manage multiple concurrent bids, each with their own timelines, requirements, and stakeholders.
• May independently manage a full proposal lifecycle (e.g., planning, writing, submission) when needed to support bandwidth across the team.
• Process & Compliance Oversight
• Utilize proposal tools and automation systems (e.g., RFP software, AI content tools).
• Maintain version control and brand compliance for deliverables.
• Ensure RFP requirements and compliance matrices are captured and met.
• Monitor adherence to process governance, document standards, and timelines.
• Team & Stakeholder Coordination
• Distribute proposal forms and templates to SMEs and support the development of content when needed.
• Collaborate closely with Proposal Writers to ensure they have the timeline, context, inputs, and SME insights needed to craft strategic, client-focused responses.
• Serve as a central point of contact for scheduling and coordination.
• Support Proposal Writers by conducting reviews (e.g., early-stage redlines) to check for compliance and strategic positioning.
• Communication & Information Flow
• Review past proposal submissions, client background, and competitor positioningand bring forward relevant insights to help Proposal Writers craft strategically aligned, client-aware responses.
• Take detailed, organized notes during meetings and interviews, ensuring all action items and inputs are accurately captured.
• Conduct SME interviews and gather technical information with professionalism and clarity.
• Communicate clearly and conciselyparticularly in written formwhen requesting content, confirming timelines, or escalating issues.
• Translate proposal status and needs into brief, effective updates for leadership and contributors.
• Provide early feedback on draft responses, ensuring we are answering the question fully, persuasively, and in alignment with the client's needs and our value proposition.
• Proactive in seeking clarity and context - comfortable asking questions and learning continuously to improve proposal inputs and overall understanding of the company offering and industry.

Knowledge, Skills and Experience Requirements

Benefits & Culture

Alongside a competitive salary, we offer a comprehensive benefits package designed to support your well-being, your future, and your sense of purpose :

At PSI, we're more than just a workplace - we're a global team driven by shared values and real impact. If you're ready to be part of a company that's committed to your growth and well-being, we'd love to hear from you. Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities.